Program Assistant

Westhab; City of New Rochelle (NY); On-site; USD 35,000 - 40,000; Full time

Job summary

Westhab in New Rochelle, NY is seeking a Program Assistant to provide administrative support in the Employment Services division. The role requires coordinating client visits, preparing reports, and managing communications with staff and clients.

Requirements include an Associate degree with 2+ years in an administrative role, strong Word/Excel skills, and flexibility for some evenings or weekends. Reporting to the Program Manager, this non-exempt position offers a salary in the mid $30k range.

Qualifications

• Associates degree with a minimum of 2 years’ experience in an administrative position or equivalent.
• Proficiency with Microsoft Word for Windows; knowledge of spreadsheets and database programs using Microsoft Excel.
• Excellent verbal, writing and organizational skills; flexible to work some evenings, weekends, and/or holidays.

Responsibilities

• Greet and assist clients and visitors who enter the facility.
• Perform administrative duties such as typing reports, letters/memos; assist with preparing assigned reports.
• Assist with collection of monthly statistics and file maintenance.
• Call clients to remind them of upcoming appointments with employment service staff.
• Assist with ordering of office supplies and maintaining supply inventory.
• Receive/distribute all mail, correspondence and supplies; answer phone calls and provide customer service.

Skills

Administrative support

Microsoft Word

Excel

Education

Associates degree

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Program Assistant

Full time Adm. Support First Source Referral Center, New Rochelle - WST, New Rochelle, NY, US

3 days ago Requisition ID: 2533

Salary Range: $35,000.00 To $40,000.00 Annually

JOB DESCRIPTION

JOB TITLE: Program Assistant (Westchester County)

FLSA: Non-Exempt

DEPARTMENT: Employment Services

REPORTS TO: Program Manager

SALARY: $35,000.00 to $40,000.00

SUMMARY:

Provides administrative support to the Employment Services division.

DUTIES AND RESPONSIBILITIES:

• Greet and assist clients and visitors who enter the facility


• Perform administrative duties such as typing reports, letters/memos etc. Assist with the preparation of assigned reports


• Assist with the collection of monthly statistics


• Provide assistance with file maintenance


• Call clients to remind them of upcoming appointments with employment service staff


• Assist with ordering of office supplies and maintaining supply inventory


• Responsible for receiving/distribution of all mail, correspondence and supplies


• Answer phone calls and provide excellent customer service and provide program information


• Interact regularly with Westhab clients and perform outreach calls to existing clients


• May perform other duties as assigned

EXPERIENCE AND EDUCATION REQUIREMENTS:

Associates degree with a minimum of 2 years’ experience in an administrative position or equivalent; ability to use Microsoft Word for Windows, as well as knowledge of spreadsheets and database programs using Microsoft Excel. Excellent verbal, writing and organizational skills. Must be flexible to work some evenings, weekends, and/or holidays.

AGENCY PROFILE & EMPLOYEE EXPECTATIONS:

Westhab is a prominent community development organization, providing housing and supportive services for more than 10,000 of the most vulnerable members of our community each year. We are staffed by an extraordinary group of hard-working professionals that are fully committed to our mission - Building Communities. Changing Lives. Working at Westhab is not easy. Our expectations for all staff are high. We believe that the people and the communities that we have the privilege to serve deserve our very best every day. We are a results-driven organization that focuses on empowerment and impact. If you want to apply for this opportunity, it should only be because you feel ready for the challenges and expectations that come with joining this kind of team. (EOE)

OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA):

The Occupational Safety and Health Administration (OSHA) ensures safe and healthful working conditions to workers by setting and enforcing standards and by providing training, outreach, education and assistance. Westhab complies with all applicable OSHA standards, rules and regulations in addition to keeping our workplaces free of serious recognized hazards.