Program Assistant

Talentify; Chester (Delaware County); On-site; USD 30,000 - 38,000; Full time

Job summary

Horizon House, Inc. is seeking a Program Assistant to provide and coordinate general office functions in a Pennsylvania-based program. You will support typing, filing, scheduling, and communications, while assisting in program activities and transporting participants as needed.

Qualifications include a high school diploma or GED, 2 years of secretarial experience, and a valid driver’s license. The role requires strong communication, organization, and multitasking abilities.

Qualifications

• High School diploma or GED or equivalent with at least 2 years of secretarial experience or related training.
• Must possess a valid driver’s license with acceptable driving record.
• Sitting for long periods; light lifting up to 25 lbs; manual dexterity.
• Frequent talking and listening; able to communicate clearly.
• Must be available to travel.

Responsibilities

• Provide general clerical support including typing, filing, recordkeeping, phone coverage, and reception.
• Coordinate schedules and appointments; manage inter- and intra-agency communications.
• Compile data and prepare reports reflecting service delivery and related expenditures for management review.
• Assist in planning and delivering program activities, including transporting participants on community activities.
• Distribute mail and confidential documents; serve as courier for programs.
• Coordinate centralized office functions with Manager and County Director.

Skills

Typing

Data entry

Microsoft Word

Excel

PowerPoint

Communication

Organization

Driving

Education

High School diploma or GED

Tools

Microsoft Word

Excel

PowerPoint

Internet

Job description

Horizon House, Inc. is a nationally recognized provider of services to adults with support needs due to developmental disabilities, behavioral health issues, and substance abuse. Horizon House is Pennsylvania’s oldest psychiatric rehabilitation agency. Since 1952, we have been dedicated to helping people with mental illness, drug and alcohol addictions, developmental/intellectual disabilities, and homelessness to stabilize their lives and to help them live as independently as possible in the community. With over 100 locations throughout South and North Eastern Pennsylvania and the state of Delaware, Horizon House provides services to a diverse population focusing on individual strength and choice.

We have an opening for an Program Assistant position in the Chester Pennsylvania area. The Program Assistant provides and coordinates all office functions and operations in accordance with established administrative practices. This position receives direct supervision from the Program Director.

This position is responsible for providing general clerical support and assistance including typing ,filing, recordkeeping, phone coverage, reception, coordinating schedules and appointments, inter and intra- agency communications and other related office procedures.

Compiling data and reports reflecting service delivery activities and related expenditures for management staff review.

Assisting in the planning and delivery of program activities and services, including transporting and accompanying participants on community activities.

Collecting agency, staff and client information and disseminate such information through established procedures, on behalf of the program.

Distributing important/confidential mailing sand document distribution to and from the program. Will serve as a courier for the programs, as needed.

Coordinating centralized office functions in conjunction with Manager and County Director, as needed.

Basic computer skills, competency in Microsoft Word, EXCEL and PowerPoint programs, ability to use Internet.

Minimum word processing speed of 40wpm, strong written and oral communications skills and must be detail oriented

Ability to manage multiple tasks and priorities.

Qualifications

High School diploma or GED equivalent and at least 2 years of prior secretarial experience or any combination of experience, education or training that would provide the level of knowledge, skill and ability required.

Must possess a valid driver’s license with an acceptable driving record.

Scope:

Requires sitting for long periods of time.

Light lifting and/or carrying, not to exceed 25 lbs.

Manual dexterity.

Frequent talking and listening.

Must be available for travel.

Horizon House offers competitive compensation and a comprehensive benefit package including: medical & dental, (9) nine paid holidays, generous paid time off, tuition reimbursement, retirement savings plan, voluntary tax sheltered annuity, transit benefit program, opportunities for advancement and more.

To be considered an applicant, please complete the pre-employment application.
Horizon House is an Equal Opportunity Employer -

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.