Program Assistant

Horizon House, Inc.; Chester (Delaware County); On-site; USD 32,000 - 42,000; Full time

Job summary

Horizon House, Inc. in Chester, PA is seeking a Program Assistant to coordinate office functions and support program activities.

The role reports to the Program Director and requires proficient computer skills, accurate data handling, and reliable transportation duties for community activities. The ideal candidate will have a high school diploma or GED and at least two years of secretarial experience, with strong communication skills and the ability to manage multiple tasks efficiently.

Qualifications

• Basic computer skills including typing, Word processing, and familiarity with Internet usage.
• Minimum word processing speed of 40 wpm.
• Strong written and oral communication skills and attention to detail.
• Ability to manage multiple tasks and priorities.

Responsibilities

• Provide general clerical support including typing, filing, recordkeeping, phone coverage, reception, scheduling and appointments.
• Compile data and reports reflecting service delivery activities and expenditures.
• Assist in planning and delivering program activities and services, including transporting participants.
• Disseminate agency and client information using established procedures; act as courier as needed.
• Coordinate centralized office functions with the Manager and County Director.

Education

High School diploma or GED

Tools

Microsoft Word

Excel

PowerPoint

Job description

Horizon House, Inc. is a nationally recognized provider of services to adults with support needs due to developmental disabilities, behavioral health issues, and substance abuse. Horizon House is Pennsylvania’s oldest psychiatric rehabilitation agency. Since 1952, we have been dedicated to helping people with mental illness, drug and alcohol addictions, developmental/intellectual disabilities, and homelessness to stabilize their lives and to help them live as independently as possible in the community. With over 100 locations throughout South and North Eastern Pennsylvania and the state of Delaware, Horizon House provides services to a diverse population focusing on individual strength and choice.

We have an opening for an Program Assistantposition in the Chester Pennsylvaniaarea. TheProgram Assistant provides and coordinates all office functions and operations in accordance with established administrative practices. This position receives direct supervision from the Program Director.

• This position is responsible for providinggeneralclericalsupportandassistanceincludingtyping,filing,recordkeeping,phonecoverage,reception, coordinatingschedulesandappointments,interandintra-agencycommunicationsandotherrelatedofficeprocedures.
• Compilingdataandreportsreflectingservicedeliveryactivitiesandrelatedexpenditures formanagementstaffreview.
• Assistingintheplanninganddeliveryofprogramactivitiesandservices,includingtransportingandaccompanyingparticipantsoncommunityactivities.
• Collectingagency,staffand clientinformationanddisseminatesuchinformationthrough establishedprocedures,onbehalfoftheprogram.
• Distributingimportant/confidentialmailingsanddocumentdistributiontoandfromtheprogram.Willserveasacourierfortheprograms,asneeded.
• Coordinating centralized office functions in conjunction with Manager and County Director, as needed.

Basic computer skills, competency in Microsoft Word, EXCEL and PowerPoint programs, ability to use Internet. Minimum word processing speed of 40wpm, strong written and oral communications skills and must be detail oriented. Ability to manage multiple tasks and priorities.

Qualifications

High School diploma or GED equivalent and at least 2 years of prior secretarial experience or any combination of experience, education or training that would provide the level of knowledge, skill and ability required. Must possess a valid driver’s license with an acceptable driving record.

Scope:

• Requires sitting for long periods of time.
• Light lifting and/or carrying, not to exceed 25 lbs.
• Manual dexterity.
• Frequent talking and listening.
• Must be available for travel.

Horizon House offers competitive compensation and a comprehensive benefit package including: medical & dental, (9) nine paid holidays, generous paid time off, tuition reimbursement, retirement savings plan, voluntary tax sheltered annuity, transit benefit program, opportunities for advancement and more.

Horizon House is an Equal Opportunity Employer -

#ZRJB

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.