Program and Events Coordinator

University of Virginia; Charlottesville (VA); Hybrid; USD 50,000 - 70,000; Full time

Job summary

A prestigious public research institution in Virginia seeks a motivated Program & Events Coordinator. This full-time role involves planning and executing student-centric programs, enhancing awareness of health services, and coordinating outreach initiatives. Candidates should hold a Bachelor's degree and have over 3 years of relevant experience. The position offers a hybrid work arrangement and requires in-office attendance for core responsibilities. Strong organizational and communicative skills are essential.

Qualifications

• 3+ years of relevant experience.
• 3+ years of relevant experience.

Responsibilities

• Plan and execute engaging programming to support student well-being.
• Ensure effective operational delivery in collaboration with various groups.
• Participate in key program activities and address issues as they arise.
• Support Program Manager in supervising front desk student staff.
• Help coordinate outreach initiatives for the Department.
• Work with marketing and communications on program-specific communications.
• Coordinate with Facility Manager for space reservations.
• Attend meetings for ongoing and prospective projects.
• Maintain records for program execution and updates.

Education

Bachelor's degree or equivalent

Job description

The University of Virginia’s Department of Student Health and Wellness (SHW) seeks a highly motivated professional to join its dynamic team. The Program & Events Coordinator is responsible for the planning and execution of various student‑centric programs and for increasing awareness of SHW services and resources through outreach and committee initiatives across the University.

Responsibilities

• Plan and execute engaging programming, supporting students and their well‑being (including, but not limited to, 2026 Summer Orientation for rising first‑year students).
• Ensure effective delivery on all operational aspects of assigned programs or other events in collaboration with student groups, faculty/staff, and departments across Grounds.
• Participate in key program activities to enhance communications, provide support, and address issues as they arise. This may include weekend, evening, and early morning hours depending on the program.
• Support Program Manager in supervision of and administrative tasks for the front desk student staff.
• Help coordinate outreach initiatives and requests for the Department.
• Work with the Associate and Assistant Directors for Marketing and Communications on program‑specific communications.
• Coordinate with the Facility Manager on usage of 25Live for space reservations for assigned programs.
• Attend meetings for ongoing and prospective projects.
• Participate in the continual improvement of existing operational plans for program delivery and maintain complete records on all programs to ensure smooth execution of future program offerings and provide updates to scheduling of programs when changes are made.
• Perform other duties as assigned.

Qualifications

• Bachelor's degree or equivalent combination of education, experience, and/or certifications.
• 3+ years of relevant experience.

About the Position

This is a full‑time (40 hours/week) non‑exempt, benefited position. The role offers a hybrid work arrangement at the discretion of the supervisor for team members who can maintain a secure home office environment with high‑speed internet. In‑office presence is required for the majority of responsibilities. The anticipated hiring range is commensurate with qualifications and experience. Selected candidates will pass a background check and drug screen. This position will remain open until filled. It does not sponsor applicants for work visas now or in the future.

Application Process

• Create an account or log in and submit an application on the UVA Job Board, searching for R0079228.
• Upload all required documents into the resume submission field. Multiple documents can be submitted in this single field; alternatively, merge all documents into one PDF.
• Include a cover letter and resume/CV.
• References will be completed via UVA’s standardized process SkillSurvey; a total of three references are required during the final phase of the interview process.
• For questions regarding the application process, contact Michele Jarman, Academic Recruiter.

About UVA

Located in central Virginia, the University of Virginia is a highly selective public research institution committed to undergraduate education. The student experience is grounded in the institutional core values of academic rigor, health and wellness, honor, public service, and student self‑governance. For more information about the University of Virginia, click here.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA’s commitment to non‑discrimination and equal opportunity employment.