Program and Event Coordinator

LMI; United States; On-site; USD 85,000 - 110,000; Full time

Job summary

LMI is seeking a Program and Events Coordinator to support the DoW SMART Scholarship-for-Service Program. This role manages full lifecycle event planning, public speaking engagements, and related special projects, with telework available and occasional meetings at LMI Headquarters in Tysons Corner, VA.

Travel is required (~25%), and the candidate will coordinate with university partners, vendors, and internal stakeholders to ensure on-time delivery, budget awareness, and clear communications.

Qualifications

• Bachelor’s degree and 3+ years of full lifecycle event coordination and execution.
• Ability to adapt to changing DoW environment and outreach tasks.
• Strong public speaking skills.
• Experience supporting complex projects.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Access, Outlook).

Responsibilities

• Full Lifecycle Event Coordination and Execution (external and SMART hosted).
• Coordinate pre-event planning and logistics, including timelines, vendors, venues, registration, attendee communications, materials, speaker requests and coordination, and event requirements.

Skills

Public speaking

Event coordination

Project management

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Overview

LMI is seeking a Program and Events Coordinator who will provide program and event support to the DoW Science, Mathematics, and Research for Transformation (SMART) Scholarship-for-Service Program. This will include supporting full-lifecycle event planning, public speaking and special projects. Telework is available for this position with occasional meetings at LMI Headquarters located in Tysons Corner, VA. Travel will be required (~25%). LMI is a new breed of digital solutions provider dedicated to accelerating government impact with innovation and speed. Investing in technology and prototypes ahead of need, LMI brings commercial-grade platforms and mission-ready AI to federal agencies at commercial speed. Leveraging our mission-ready technology and solutions, proven expertise in federal deployment, and strategic relationships, we enhance outcomes for the government efficiently and effectively. With a focus on agility and collaboration, LMI serves the defense, space, healthcare, and energy sectors—helping agencies navigate complexity and outpace change. Headquartered in Tysons, Virginia, LMI is committed to delivering impactful results that strengthen missions and drive lasting value.

Responsibilities

• Full Lifecycle Event Coordination and Execution (external and SMART hosted)
  • Coordinate pre-event planning and logistics, including timelines, vendors, venues, registration, attendee communications, materials, speaker requests and coordination, and event requirements.
  • Manage on-site event execution, serving as the primary coordinator for vendors, attendees, speakers, and internal stakeholders while troubleshooting issues and keeping the event on schedule.
  • Complete post-event activities, including event breakdown, invoice and budget reconciliation, attendee feedback, reporting, documentation, and follow-up.
• Research STEM events and conferences and provide recommendations based on potential return on investment, audience demographics, budget and historical success
• Provide information sessions to university partners and students
• Develop and produce content for reports and PowerPoint briefs
• Provide support for special projects:
  • Support the tracking and coordination of team projects, tasks, timelines, and workflows to ensure priorities and deliverables stay on schedule.
  • Support stakeholder engagement and communication, including gathering updates, coordinating follow-up, documenting decisions, and communicating project status.
  • Support process improvement and project execution by organizing information, monitoring action items, and helping teams stay aligned on priorities and next steps.

Qualifications

• Bachelor’s degree and 3+ years of experience with full lifecycle event coordination and execution.
• Must be able to adapt to changing environments within DoW and be flexible with expectations to outreach tasks.
• Strong public speaking skills
• Experience supporting complex projects.
• Proficiency with the use of Microsoft Office products including Word, Excel, PowerPoint, Access, Outlook, etc.

Preferred Qualifications

• Experience in federal government or federal government consulting
• Experience using JIRA
• Experience using ServiceNow
• Experience with process improvement
• CGMP or CMP certification

Target Salary Range: $85,000-$110,000

Disclaimer

The salary range displayed represents the typical salary range for this position and is not a guarantee of compensation. Individual salaries are determined by various factors including, but not limited to location, internal equity, business considerations, client contract requirements, and candidate qualifications, such as education, experience, skills, and security clearances.

Job Locations

US-Remote