Program Analyst (Operations and Program Manager).

Department of War Education Activity (DOWEA); Arlington (VA); On-site; USD 110,000 - 150,000; Full time

Benefits offered by this job

Situational telework eligibility

Job summary

Department of War Education Activity (DOWEA) in Arlington, VA seeks a GS-14 level policy gatekeeper to manage executive correspondence, staff actions, and information requests for senior leaders. You will review CATMS materials and briefing portfolios to support decision-making and oversee workforce planning and travel budgets.

You will also maintain critical assets and calendar alignment, serving as liaison across internal and external partners with a focus on compliance and efficiency.

Qualifications

• One year specialized experience managing executive-level correspondence and staff actions.
• Experience with resource and workforce management and databases like SharePoint/ CATMS.

Responsibilities

• Serve as lead authority and analytical gatekeeper for policy and information requests.
• Provide expert analysis of CATMS, briefing portfolios, testimonies, and speeches.
• Design workforce planning and file plan management for staff.
• Align calendar with critical briefing materials.
• Manage Military Personnel Policy travel budget.
• Oversee Directorate property and IT assets.

Skills

Executive correspondence

Staff actions coordination

Workforce/workforce mgmt

Budget management

CATMS review

Tools

SharePoint

CATMS

Job description

• Serve as the lead authority and analytical gatekeeper managing all policy, staff actions, and information requests routed to the Deputy Assistant Secretary of War for Military Personnel Policy and Principal Deputy.
• Perform expert analysis and review of Correspondence and Task Management System (CATMS), critical briefing portfolios, Congressional testimonies, and speeches for senior leadership decision-making.
• Design optimal workforce planning and file plan management for the Military Personnel Policy staff.
• Proactively aligns calendar requirements with the preparation of critical briefing materials.
• Manage the overall Military Personnel Policy travel budget.
• Maintain oversight of Directorate property such as: IT assets and critical equipment.

Duties

• Serve as the lead authority and analytical gatekeeper managing all policy, staff actions, and information requests routed to the Deputy Assistant Secretary of War for Military Personnel Policy and Principal Deputy.
• Perform expert analysis and review of Correspondence and Task Management System (CATMS), critical briefing portfolios, Congressional testimonies, and speeches for senior leadership decision-making.
• Design optimal workforce planning and file plan management for the Military Personnel Policy staff.
• Proactively aligns calendar requirements with the preparation of critical briefing materials.
• Manage the overall Military Personnel Policy travel budget.
• Maintain oversight of Directorate property such as: IT assets and critical equipment.

Requirements

Conditions of employment

• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Requirement.
• Proof of U.S. Citizenship required.
• Direct deposit of pay is required.
• One year probationary period may be required.
• Appointment subject to a suitability/fitness determination, as determined by a background investigation.
• This position is designated Non-Critical Sensitive (Secret) and requires a Tier 3 investigation favorably adjudicated.

Qualifications

Who May Apply

Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See

• Current Competitive Service Department of War Education Activity (DoWEA) Civilian Employee
• Current Department of War (DoW) Civilian Employee
• Interagency Career Transition Assistance Plan
• Land Management Workforce Flexibility Act
• Military Spouses, under Executive Order (E.O.) 13473
• Non-Department of War (DoW) Transfer
• Office of Personnel Management (OPM) Interchange Agreement Eligible
• Priority Placement Program, DoW Military Reserve (MR) and National Guard (NG) Technician Eligible
• Priority Placement Program, DoW Military Spouse Preference (MSP) Eligible
• Priority Placement Program, DoW MR and NG Preference Eligible Tech Receiving Disability Retirement
• Priority Placement Program, DoW Retained Grade Preference Eligible
• Veterans Employment Opportunity Act (VEOA) of 1998

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

GS-14 Specialized Experience:

One year of specialized experience which includes managing executive-level correspondence and staff actions, providing support for resource and workforce management, maintaining databases such as SharePoint and Correspondence and Task Management System, analyzing programs and/or policies associated with records management compliance, and serving as a liaison between organizational components, internal, and external partners. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-13).

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

Time in Grade Requirement:

Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-13).

Education

This job does not have an education qualification requirement.

Additional information

• This position may be eligible for situational telework as determined by the agency policy.
• Selection is subject to restrictions resulting from Department of War referral system for displaced employees.
• Salary includes applicable locality pay or Local Market Supplement.
• This position requires a 1-year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest,
• You may claim Military Spouse preference.
• You may claim Priority Placement Program (PPP) preference.
• This position is not covered by a bargaining unit.

Reasonable Accommodation (RA) Requests

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here:

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.