Program Analyst – Administrative & Travel Lead

West 4th Strategy; San Diego (CA); On-site; USD 80,000 - 115,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401k

Job summary

West 4th Strategy seeks a Program Analyst in San Diego to support the Defense Contract Management Agency's Blue UAS Cleared List Program Office. You will provide executive and administrative support to the Government Program Manager, manage calendars, travel, and correspondence, and maintain program records and action-item trackers.

You will coordinate communications among Government and contractor personnel, prepare briefing materials, and monitor deadlines to keep the program on schedule.

Qualifications

• Bachelor's degree in Business Administration or related field preferred (equivalent professional experience may be considered)
• Demonstrated experience coordinating travel itineraries and maintaining a real-time travel tracker
• Advanced proficiency in managing executive calendars and preparing meeting materials
• Familiarity with federal travel regulations and TAR/DTS experience preferred
• High proficiency with Microsoft Office Suite and collaborative platforms
• Exceptional interpersonal, communication, and organizational skills with discretion

Responsibilities

• Supports the administrative, operational, and organizational functions of the Government Blue List Program Office
• Provides executive and administrative support to the Government Blue List Program Manager and leadership, including calendar management and travel coordination
• Coordinates program office communications and administrative workflows among Government personnel, contractor personnel, and external stakeholders
• Manages program office calendars, meeting schedules, action item trackers, and suspense items
• Coordinates government travel activities and prepares travel documentation
• Prepares executive correspondence, briefing materials, meeting agendas, minutes, and reports
• Organizes and maintains program documentation and electronic repositories
• Monitors recurring administrative requirements and reports status to leadership
• Identifies opportunities to improve administrative processes and efficiency

Skills

Executive calendar management

Travel coordination

Administrative support

Stakeholder communication

Discretion with sensitive information

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

SharePoint

MS Teams

DTS (Defense Travel System)

Job description

West 4th Strategy seeks a Program Analyst in San Diego to support the Defense Contract Management Agency's Blue UAS Cleared List Program Office. You will provide executive and administrative support to the Government Program Manager, manage calendars, travel, and correspondence, and maintain program records and action-item trackers.

You will coordinate communications among Government and contractor personnel, prepare briefing materials, and monitor deadlines to keep the program on schedule.