Program Analyst

West 4th Strategy; San Diego (CA); On-site; USD 80,000 - 115,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401k

Job summary

West 4th Strategy seeks a Program Analyst in San Diego to support the Defense Contract Management Agency's Blue UAS Cleared List Program Office. You will provide executive and administrative support to the Government Program Manager, manage calendars, travel, and correspondence, and maintain program records and action-item trackers.

You will coordinate communications among Government and contractor personnel, prepare briefing materials, and monitor deadlines to keep the program on schedule.

Qualifications

• Bachelor's degree in Business Administration or related field preferred (equivalent professional experience may be considered)
• Demonstrated experience coordinating travel itineraries and maintaining a real-time travel tracker
• Advanced proficiency in managing executive calendars and preparing meeting materials
• Familiarity with federal travel regulations and TAR/DTS experience preferred
• High proficiency with Microsoft Office Suite and collaborative platforms
• Exceptional interpersonal, communication, and organizational skills with discretion

Responsibilities

• Supports the administrative, operational, and organizational functions of the Government Blue List Program Office
• Provides executive and administrative support to the Government Blue List Program Manager and leadership, including calendar management and travel coordination
• Coordinates program office communications and administrative workflows among Government personnel, contractor personnel, and external stakeholders
• Manages program office calendars, meeting schedules, action item trackers, and suspense items
• Coordinates government travel activities and prepares travel documentation
• Prepares executive correspondence, briefing materials, meeting agendas, minutes, and reports
• Organizes and maintains program documentation and electronic repositories
• Monitors recurring administrative requirements and reports status to leadership
• Identifies opportunities to improve administrative processes and efficiency

Skills

Executive calendar management

Travel coordination

Administrative support

Stakeholder communication

Discretion with sensitive information

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

SharePoint

MS Teams

DTS (Defense Travel System)

Job description

Program Analyst

ROLE

We need an experienced Program Analyst at the Defense Contract Management Agency (DCMA). This role supports the administrative, operational, and organizational functions of the Blue UAS Cleared List Program Office, which oversees the review and approval of commercial drone systems for use across the Department of War. In this role, you will provide executive and administrative support to the Government Program Manager and program leadership, coordinate calendars, travel, and correspondence, and maintain administrative records and action item trackers supporting Government program management. This is a full‑time opportunity. We can offer a competitive salary, and a comprehensive benefits package.

RESPONSIBILITIES

• Supports the administrative, operational, and organizational functions of the Government Blue List Program Office
• Provides executive and administrative support to the Government Blue List Program Manager and program leadership, including management of calendars, scheduling meetings, and coordinating travel
• Coordinates program office communications and administrative workflows among Government personnel, contractor personnel, and external stakeholders
• Coordinates and maintains program office calendars, meeting schedules, action item trackers, decision logs, travel trackers, and suspense items
• Coordinates Government travel activities, including preparation, tracking, and reporting of travel authorization requests and associated travel documentation
• Prepares executive correspondence, briefing materials, meeting agendas, meeting minutes, reports, and presentations
• Organizes, maintains, and manages program documentation, electronic repositories, administrative records, and office workflows
• Monitors recurring administrative requirements, suspense dates, and action items and provides timely status updates to Government leadership
• Identifies opportunities to improve administrative processes, office workflows, and organizational efficiency

BACKGROUND/REQUIRED EXPERIENCE

• Bachelor's degree in Business Administration, Operations Management, Communications, or a related administrative/analytical field preferred (equivalent professional experience may be considered in lieu of a degree)
• Demonstrated experience coordinating destination travel itineraries and maintaining a centralized, real time travel tracker for program personnel
• Advanced proficiency in managing executive calendars, prioritizing competing demands, and preparing professional meeting agendas, minutes, and briefing packages
• Familiarity with federal travel regulations and experience assisting with the administrative preparation and processing of Travel Authorization Requests (TARs) or utilization of systems like the Defense Travel System (DTS) preferred
• High proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) and collaborative platforms (SharePoint, MS Teams)
• Exceptional interpersonal, communication, and organizational skills, with a proven ability to handle sensitive information with discretion

LOCATION

• San Diego, CA – DCMA Facility

CLEARANCE

• Active or interim DoW security clearance; favorably adjudicated Tier 3 background investigation required
• Must be a US Citizen

CLIENT

• Defense Contract Management Agency (DCMA), Unmanned Systems-Experimental (US-X) command

HOURS

• 40 hours per week
• 8 hours per day

EMPLOYMENT CLASSIFICATION

• Employment Classification Eligibility – W2

RELOCATION

• Not eligible for relocation benefits

COMPENSATION

• Salary range: $80,000 – $115,000
• Benefits: Benefits package includes options for health, dental, and vision insurance coverage; 401k contribution options. Full benefits brochure available for review.

West 4th Strategy is an Equal Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, sexual orientation, ancestry, national origin, age, marital status, mental disability, physical disability, medical condition, pregnancy, political affiliation, military or veteran status, or any other basis prohibited by federal or state law.

Other Considerations:

This position is W-2 only; no Corp-to-Corp or 1099 candidates. Relocation will not be offered. This position requires access to Department of Justice facilities and systems. As a condition of employment, selected candidates must complete and receive favorable adjudication from a federal government background investigation as required by the U.S. Department of Justice. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 80% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 80% of the time.