Program Analyst - Contingent

Contracting Resources Group; San Diego (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k) plan

Health, Dental, Vision Insurance

Paid Time Off (PTO)

Federal holidays

Job summary

Contracting Resources Group seeks a Program Analyst to support the Government Blue List Program Office, delivering executive and administrative support, calendar management, and travel coordination for program leadership.

The role emphasizes discretion, advanced MS Office skills, and professional interaction with senior military and civilian leadership. U.S. citizenship and security screening are required, with duties spanning records, documentation, and process improvement.

Qualifications

• Bachelor's degree preferred in Business Administration, Operations Management, Communications, or a related field (equivalent professional experience considered).
• Advanced proficiency with executive calendars, prioritizing demands, coordinating high-level meetings, and preparing agendas/minutes/briefing packages.
• High proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) and collaboration tools (SharePoint, MS Teams) for correspondence and repositories.
• Discretion handling sensitive information and professional interfacing with senior military and civilian leadership.
• U.S. citizen with a favorably adjudicated Tier 3 (ADP/IT-II) investigation on file in DISS at offer time.

Responsibilities

• Provide executive and administrative support to leadership, including calendars, travel coordination, correspondence, and daily program operations.
• Prepare executive correspondence, briefing materials, agendas, minutes, reports, and presentations for Government leadership and programs.
• Coordinate program office communications and administrative workflows among Government and Contractor personnel and external stakeholders.
• Identify opportunities to improve administrative processes, office workflows, and organizational efficiency and provide recommendations.

Skills

Executive Support

Calendar Management

Communication Skills

Organizational Skills

Discretion

Stakeholder Interfacing

Education

Bachelor's degree preferred in Business Administration / related field

Tools

MS Office

Excel

Word

PowerPoint

SharePoint

MS Teams

Job description

CRG is seeking a Program Analyst to support the administrative, operational, and organizational functions of the Government Blue List Program Office on the DCMA Blue List Program Support Services contract. The Program Analyst facilitates efficient program operations and is not responsible for Contractor personnel management or overall contract performance unless specifically delegated by the CPM.

This role provides executive and administrative support to the Government Blue List Program Manager and program leadership, including calendar management, correspondence, travel coordination, and maintenance of program documentation and repositories.

The ideal candidate will have strong executive-support experience, advanced Microsoft Office skills, and the discretion to handle sensitive information while interfacing with senior military and civilian leadership.

Responsibilities:

Executive & Administrative Support

• Provide executive and administrative support to the Government Blue List Program Manager and program leadership, including management of calendars, scheduling meetings, coordinating travel, preparing correspondence, and supporting daily program office operations
• Prepare executive correspondence, briefing materials, meeting agendas, meeting minutes, reports, presentations, and other documentation supporting Government leadership and program activities

Program Office Coordination

• Support the administrative, operational, and organizational functions of the Government Blue List Program Office, facilitating efficient program operations
• Coordinate program office communications and administrative workflows among Government personnel, Contractor personnel, and external stakeholders, as applicable, to facilitate effective information sharing and program execution
• Identify opportunities to improve administrative processes, office workflows, and organizational efficiency and provide recommendations to the Government

Records & Travel Management

• Coordinate and maintain program office calendars, meeting schedules, action item trackers, decision logs, travel trackers, suspense items, and other administrative records necessary to support Government program management
• Coordinate Government travel activities, including preparation, tracking, and reporting of travel authorization requests and associated travel documentation, as applicable
• Organize, maintain, and manage program documentation, electronic repositories, administrative records, and office workflows to ensure information is current, accurate, and readily accessible
• Monitor recurring administrative requirements, suspense dates, and action items and provide timely status updates to Government leadership

Required Qualifications:

• Bachelor's degree preferred in Business Administration, Operations Management, Communications, or a related administrative/analytical field (equivalent professional experience may be considered in lieu of a degree)
• Advanced proficiency in managing executive calendars, prioritizing competing demands, coordinating high-level stakeholder meetings, and preparing professional meeting agendas, minutes, and briefing packages
• High proficiency with Microsoft Office Suite (specifically Excel for tracking, Word for document formatting, and PowerPoint for leadership briefings) and collaborative platforms (SharePoint, MS Teams) to manage correspondence and program repositories
• Exceptional interpersonal, communication, and organizational skills, with a proven ability to handle sensitive information with discretion and interface professionally with senior military and civilian leadership
• Must be a U.S. citizen with a favorably adjudicated Tier 3 (ADP/IT-II) investigation on file in DISS at the time of offer

Desired Qualifications:

• Demonstrated experience coordinating destination travel itineraries and maintaining a centralized, real-time travel tracker for program personnel
• Familiarity with federal travel regulations and experience assisting with the administrative preparation and processing of Travel Authorization Requests (TARs) or utilization of systems like the Defense Travel System (DTS)

Benefits

• Full-time employees are eligible for 401(k) and Roth retirement plans, Medical, Dental, and Vision Insurance (for employees and families), Supplemental Insurance, 11 Federal Holidays, and at least three weeks of Paid Time Off (PTO), including sick and personal leave.

CRG is an equal opportunity employer.

We make employment decisions based on merit, qualifications, and business need. All qualified applicants receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, status as a protected veteran, or any other state or federally protected category.