Program Analyst

U.S. Department of Veterans Affairs; Columbia (SC); On-site; USD 55,000 - 75,000; Full time

Job summary

The U.S. Department of Veterans Affairs in Columbia, South Carolina is seeking a Program Analyst to support the Geriatric and Extended Care Service (GEC).

The position reports to the Administrative Officer for GEC and provides broad administrative support across a complex, high-visibility program. Qualified applicants will have either specialized federal experience or graduate education per the General Schedule standards.

Qualifications

• Time-In-Grade requirements apply for current Federal employees.
• Specialized Experience: One year of specialized experience equivalent to at least the next lower grade GS-05 for GS-07; one year equivalent to GS-07 for GS-09.

Responsibilities

• Oversees a group of Program Support Assistant(s) in auditing and vouchering for payment of all invoices for outpatient authorized and unauthorized medical claims for Home and Community Based Program(s).
• Distributes and balances workloads among employees in accordance with established workflow and job specialization.
• Keeps in touch with the status and progress of work and makes day-to-day adjustments in accordance with established priorities.
• Estimates and reports on the expected time of completion of work and maintains records of work accomplishments and time expended.
• Instructs employees in specific tasks and job techniques and provides written instructions and supplies.
• Assists in the planning, review, and reporting of data/statistical results of program/project studies.
• Spot checks work not requiring review and ensures proper instructions on work sequence and deadlines are met.

Skills

Management principles

Communication

Delegation of authority

Administrative procedures

Job description

Summary

This position serves as a Program Analyst assigned under Geriatric and Extended Care Service (GEC) and works directly for the Administrative Officer for GEC. The primary purpose of the position is to provides a broad range of administrative support to The GEC program. The service is complex - comprised of multiple disciplines and programs - and has high visibility as the GEC Chief reports directly to the Chief of Staff (COS).

Qualifications

To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 11/12/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. For a GS-9 position you must have served 52 weeks at the GS-7. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: To qualify for GS-7 - you must posses: Specialized Experience: One year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization Examples of specialized experience would typically include - but are not limited to: knowledge of the theory and principles of management and organization - including administrative practices and procedures common to the organization that pertain to areas of responsibility - communication - delegation of authority - filing systems - and storage of files and records. OR Education:1 full year of graduate level education or superior academic achievement. S.A.A. is based on (1) class standing - (2) grade-point average - or (3) honor society membership. Class standing -- Applicants must be in the upper third of the graduating class in the college - university - or major subdivision - such as the College of Liberal Arts or the School of Business Administration - based on completed courses. Grade-point average (G.P.A.) -- Applicants must have a grade-point average of: 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on their official transcript - or as computed based on 4 years of education - or as computed based on courses completed during the final 2 years of the curriculum; or 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2years of the curriculum. To qualify for GS-9 - you must posses: Specialized Experience: One year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization Examples of specialized experience would typically include - but are not limited to: Knowledge and skill in reviewing data and applying the information reviewed to ensure timely follow up and action plan development and closure; knowledge regarding policies - directives and standard operating procedures. OR Education: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree. or LL.B. or J.D. - if related OR Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond Bachelor's Degree. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties

• Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory - qualification - and performance requirements are met
• Selection at a lower grade level does not guarantee promotion to the full performance level
• Major duties include - but are not limited to: Oversees a group of Program Support Assistant(s) in performing work related to the administrative auditing and vouchering for payment of all invoices for outpatient authorized and unauthorized medical claims - for Home and Community Based Program(s)
• Distributes and balances workloads among employees in accordance with established workflow and job specialization
• assures timely accomplishment of the assigned workload
• and assures that work is distributed equitably
• Keeps in touch with the status and progress of work and makes day-to-day adjustments in accordance with established priorities - obtaining assistance from the assigned supervisor of unusual problems that may arise
• Estimates and reports on the expected time of completion of work and maintains records of work accomplishments and time expended and prepares production report as requested
• Instructs employees in specific tasks and job techniques and makes available written instructions - reference materials - and supplies
• Assists in the planning - review - and reporting of data/statistical results of program/project studies
• Spot checks work not requiring review - and reviews other completed work to see that proper instructions on work sequence - procedures - methods - and deadlines have been met
• Amends or rejects work not meeting established standards - referring to supervisor questions or matters not covered by standards and problems in meeting performance standards
• Work Schedule: Monday - Friday
• 7:30am - 4:00pm Virtual: This is not a virtual position
• Position Description/PD#: Program Analyst/PD10533O and PD10532O Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized