Program Aide at IS 187 - Brooklyn, NY

Nia Community Services Network Inc; New York (NY); On-site; USD 21,000 - 30,000; Full time

Job summary

Nia Community Services Network Inc. is seeking a Program Aide to support a school-based after-school program.

The role assists with attendance, data entry, participant files, incident reports, scheduling, and other administrative tasks, and serves as a substitute in activity classrooms when needed. You will help ensure safe program operations, assist with transitions and daily logistics, respond to emails and calls, complete required trainings, support inclusion efforts, and help meet funder and

Qualifications

• High school diploma required.
• 1-2 years of prior administrative experience required; school setting preferred.
• Proficiency with Microsoft Office, email, and database management.

Responsibilities

• Assist with attendance records and data entry.
• Maintain participant files and incident reports.
• Handle scheduling and other program records.
• Respond to emails and phone calls in a timely manner.
• Serve as substitute in activity classrooms as needed.
• Ensure program safety and compliance with DOH/licensing.
• Support inclusive practices and staff collaboration.

Skills

Organizational skills

Attention to detail

Multitasking

Communication skills

Education

High school diploma

Tools

Microsoft Office

Email management

Database management

Job description

The Program Aide reports to the Program Director and is responsible for assisting with the dailyoperations and administrative requirements of a school-based after-school program.Responsibilities include, but are not limited to: Support program administrative efforts, including assistance with attendance records and dataentry, participant files, incident and accident reports, scheduling, and other program records. Remain responsive and accountable on all administrative tasks, including responding to emailsand phone calls in a timely manner, adhering to submission deadlines, and completing alladministrative tasks as assigned. Assist with daily program operations and logistics, including the oversight of program transitionsand key program times such as arrival, snack, and dismissal. Serve as substitute within activity classrooms as needed. Adhere to the program’s established mental health response and referral plan. Personally complete required Mental Health training, including Mental Health and Mental Illness,Engagement and De-Escalation Strategies, Referral and Crisis Management Protocols, andMental Health Resources. Support on-site Inclusion efforts, working alongside program managers to identify and supportstudent needs. Assist in ensuring that program operates safely, including maintaining safe spaces and programpractices; adhering to requirements for scheduled fire drills and other safety drills; being vigilantof staff and student interaction, signs of child abuse/maltreatment/neglect, and signs of mentalhealth emergencies. Respond according to established organization and site-based plan in the event of on-site injuriesor medical emergencies. Assist in ensuring that the program operates in compliance with all DOH/licensing mandates. Support a strong sense of community which values respect, ensuring that all children andfamilies feel welcome and a sense of belonging. Participate in ongoing professional development opportunities, including topics required tomaintain organization compliance with funder and licensing requirements. Additional tasks as assigned to meet organizational goals.Qualifications: High school diploma required. 1-2 years of prior administrative experience required; experience working in a school, or aneducational setting preferred. Excellent organizational skills, attention to detail, ability to prioritize, meet deadlines andmultitask in a fast-paced environment. Capacity to work independently and collaboratively. Computer proficiency including Microsoft Office, email correspondence, and databasemanagement is required; familiarity with funder databases is a plus.