Program Aide at IS 187 - Brooklyn, NY

NIA Community Services Network; New York (NY); On-site; USD 28,000 - 40,000; Part time

Job summary

NIA Community Services Network in Brooklyn, NY is seeking a Program Aide for our school-based after-school program. You will assist with daily operations and administrative tasks to support youth services.

Responsibilities include attendance/data entry, filing, scheduling, responding to emails, and coordinating program transitions, while upholding safety and licensing requirements. This part-time role offers opportunities to develop organizational skills in a caring youth-services environment.

Qualifications

• High school diploma required.
• 1-2 years of administrative experience in a school or educational setting preferred.
• Strong organizational skills and attention to detail required.
• Ability to prioritize and multitask in a fast-paced environment.

Responsibilities

• Assist with attendance records and data entry, participant files, incident/accident reports, scheduling, and other program records.
• Respond to emails and phone calls in a timely manner and meet submission deadlines.
• Assist with daily program operations and logistics, including transitions and key times (arrival, snack, dismissal).
• Serve as substitute within activity classrooms as needed.
• Support on-site inclusion efforts and safety compliance including drills and risk signs.
• Complete required Mental Health training and referrals as needed.
• Ensure program compliance with DOH/licensing mandates.
• Contribute to a welcoming, respectful community for children and families.
• Participate in professional development opportunities and funder/licensing requirements.

Skills

Excellent organizational skills

Attention to detail

Prioritization and multitasking

Independent and collaborative work

Education

High school diploma

Tools

Microsoft Office

Email correspondence

Database management

Funder databases

Job description

Job DetailsJob Location: IS 187 - Brooklyn, NY 11219Position Type: Part TimeSalary Range: $25.00 - $25.00 Hourly

The Program Aide reports to the Program Director and is responsible for assisting with the daily operations and administrative requirements of a school-based after-school program.

Responsibilities include, but are not limited to:

• Support program administrative efforts, including assistance with attendance records and dataentry, participant files, incident and accident reports, scheduling, and other program records.
• Remain responsive and accountable on all administrative tasks, including responding to emails and phone calls in a timely manner, adhering to submission deadlines, and completing all administrative tasks as assigned.
• Assist with daily program operations and logistics, including the oversight of program transitions and key program times such as arrival, snack, and dismissal.
• Serve as substitute within activity classrooms as needed.
• Adhere to the program’s established mental health response and referral plan.
• Personally complete required Mental Health training, including Mental Health and Mental Illness, Engagement and De-Escalation Strategies, Referral and Crisis Management Protocols, and Mental Health Resources.
• Support on-site Inclusion efforts, working alongside program managers to identify and support student needs.
• Assist in ensuring that program operates safely, including maintaining safe spaces and program practices; adhering to requirements for scheduled fire drills and other safety drills; being vigilant of staff and student interaction, signs of child abuse/maltreatment/neglect, and signs of mental health emergencies.
• Respond according to established organization and site-based plan in the event of on-site injuries or medical emergencies.
• Assist in ensuring that the program operates in compliance with all DOH/licensing mandates.
• Support a strong sense of community which values respect, ensuring that all children and families feel welcome and a sense of belonging.
• Participate in ongoing professional development opportunities, including topics required to maintain organization compliance with funder and licensing requirements.
• Additional tasks as assigned to meet organizational goals.

Qualifications

• High school diploma required.
• 1-2 years of prior administrative experience required; experience working in a school, or an educational setting preferred.
• Excellent organizational skills, attention to detail, ability to prioritize, meet deadlines and multitask in a fast-paced environment.
• Capacity to work independently and collaboratively.
• Computer proficiency including Microsoft Office, email correspondence, and database management is required; familiarity with funder databases is a plus.