Part-Time Assistant Director at IS 95 - Brooklyn, NY

Nia Community Services Network Inc; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

NIA Community Services Network Inc is seeking an Assistant Program Director to support the Program Director in managing a school-based after-school program in New York. You will help oversee daily operations, safety, staff supervision, and collaboration with school staff to ensure high-quality services.

This role requires 2–3 years of experience with children, leadership, and strong communication skills, plus the ability to coordinate planning, trainings, and family engagement while meeting

Qualifications

• High school diploma or equivalency required; Bachelor's degree in a related field preferred.
• 2–3 years of experience working with children in an educational setting preferred.
• Experience supervising, coaching, or leading others preferred.
• Must complete trainings related to Mental Health and Inclusion responsibilities.
• Strong leadership, supervisory, and team-building skills with effective communication.
• Collaborative, flexible mindset and professional demeanor are essential.
• Excellent organizational skills, attention to detail, ability to prioritize tasks and meet deadlines.
• Computer proficiency and ability to manage multiple administrative tasks; familiarity with funder databases is a plus.

Responsibilities

• Assist with supervision of all aspects of a school-based after-school program.
• Support on-site Mental Health services and adherence to mental health response and referral plans.
• Assist in managing daily program operations and coordinate with school administration, teachers, and staff.
• Assist with planning and logistics: schedule creation, snack/space planning, trips, supplies, and programmatic needs.
• Represent and liaise with stakeholders including participants, parents, school staff, funders, and the community.
• Assist with interviewing, hiring, training, and coaching of program staff.
• Conduct classroom observations and provide feedback to the Program Director.
• Report concerns about program quality and assist in meeting licensing and funder requirements.
• Support on-site recruitment, advertising, and participation in visits from funding agencies.
• Maintain accurate time/attendance records and other required documentation; participate in professional development.

Skills

Leadership

Supervisory

Team-building

Communication

Organizational skills

Time management

Multitasking

Education

High school diploma or equivalency

Bachelor's degree in related field preferred

Tools

Computer proficiency

Job description

The Assistant Program Director reports to the Program Director and supports them in managing daily operations, safety, staffing, fiscal operations, administrative requirements, and stakeholder development for a school-based after-school program. They serve as the primary on-site manager in the absence of the Program Director. Responsibilities include, but are not limited to: Assist with the supervision of all aspects of a school-based after-school program. Support on-site Mental Health services and assist in ensuring site adherence to the established mental health response and referral plan. Assist in managing daily program operations and coordinate with the school’s administration, teachers, secretaries, cafeteria, and custodial staff as assigned by Program Director or in their absence. Assist with program planning and logistics, including tasks such as schedule creation and distribution, snack and space planning, trips, supply requests, and programmatic needs. Serve as one of NIA’s on-site representatives and liaisons, building and maintaining positive relationships with all stakeholders (participants, parents, school staff and administration, funders, the community, program staff, and NIA). Assist with efforts in the interviewing, hiring, managing, training, and coaching of program staff as assigned. Conduct classroom observations as assigned and provide feedback to Program Director. Report concerns with program quality to the Program Director for follow-up. Personally complete required Mental Health training, including Mental Health and Mental Illness, Engagement and De-Escalation Strategies, Referral and Crisis Management Protocols, and Mental Health Resources. Support on-site Inclusion efforts, working alongside the Program Director to identify and support student needs. Assist in planning program events, including culminating events showcasing participant work, family engagement events, holiday and cultural celebrations, and collaborative events in partnership with the hosting school. Assist in ensuring that assigned program operates safely, including maintaining safe spaces and program practices; adhering to requirements for scheduled fire drills and other safety drills; being vigilant of staff and student interaction, signs of child abuse/maltreatment/neglect, and signs of mental health emergencies. Respond according to established organization and site-based plan in the event of on-site injuries or medical emergencies. Assist in ensuring that the program operates in compliance with all DOH/licensing mandates, and with hosting announced and unannounced visits from local inspectors. Assist with on-site recruitment and program advertising efforts. Assist in hosting announced and unannounced visits from funding agency. Assist with all program administrative tasks, including but limited to maintaining accurate time and attendance records for all staff, current staff and student files, incident and accident reports, and other required site postings, documentation, and student data. Remain responsive and accountable on all administrative tasks, including responding to emails and phone calls in a timely manner, adhering to submission deadlines, and completing all administrative tasks as assigned. Remain prepared to assist within classrooms as needed. Support a strong sense of community which values respect, ensuring that all children and families feel welcome and a sense of belonging. Participate in ongoing professional development opportunities, including topics required to maintain organization compliance with funder and licensing requirements. Additional tasks as assigned to meet organizational goals.Qualifications: High school diploma or equivalency required; Bachelors degree in a related field preferred. Interest in completing NYS SAC Credential course, sponsored by NIA, is a plus. A minimum of 2 - 3 years of experience working with children in an educational setting is preferred. Experience supervising, coaching, or leading others is preferred. Must complete required trainings related to Mental Health and Inclusion responsibilities as assigned. Excellent leadership, supervisory, and team-building skills, including the ability to motivate, align staff efforts to changing priorities and approaches, set goals, and manage staff performance so as to ensure effective service delivery in accordance with organizational goals and program contracts. Must be an effective and professional communicator. Collaborative spirit, flexible mindset, and professional demeanor are essential. Excellent organizational skills, attention to detail, ability to prioritize tasks, and meet deadlines. Must be computer proficient and skilled in managing multiple administrative tasks. Familiarity with funder databases is a plus.