After School Program Coordinator [SY26-27]

Prospect Schools; New York (NY); On-site; USD 34,440 - 48,216; Part time

Job summary

Brooklyn Prospect Charter School is seeking a part-time Middle School Program Coordinator to manage the After-School Program's day-to-day operations, including enrichment activities, scheduling, reporting, and parent communication.

The ideal candidate has experience in after-school programming and office support, with data entry and event management skills, and will work collaboratively with staff to promote the program's mission.

Qualifications

• Two years of relevant work experience.
• Demonstrated passion for BPCS’s mission and youth development.
• Ability to work both collaboratively as part of a team and independently with minimal supervision.
• Experience using Microsoft Office Suite, Google Docs, or comparable software.
• Ability to operate standard office equipment (e.g., copier, phone system, Mac OS computer).
• Strong interpersonal skills and the ability to build effective working relationships with supervisors, staff, program participants, families, and the general public.
• Must successfully complete a pre-employment background check, including employment history and criminal background.

Responsibilities

• Manage the online database of student information.
• Oversee and record daily attendance.
• Partner with the Program Manager to ensure classes maintain a 15:1 student-to-staff ratio.
• Coordinate space usage with the Middle School Operations team.
• Manage event calendars and scheduling.
• Create agendas and lead team meetings.
• Plan and support special events and school functions.
• Directly supervise school aides.
• Plan field trips and group activities in collaboration with the Program Manager and school staff.
• Assist with program setup, snack distribution, and cleanup.
• Help design and schedule activities that reflect BPCS’s mission and align with DYCD program structure.
• Oversee the storage, use, and inventory of all program supplies.
• Complete selected data entry tasks.
• Create promotional materials and support outreach and retention strategies.
• Take initiative and offer suggestions for improving the overall program.
• Promote teamwork, fair play, and sportsmanship, including holding students accountable for behavior on site and during trips.
• Provide site-based support to teachers, tutors, and activity specialists in implementing programming.
• Help facilitate smooth transitions from the school day to after-school programming and snack, in alignment with day school standards.
• Encourage and lead projects that foster academic, cultural, and artistic growth.
• Provide coverage for activity specialists when needed.
• Communicate program challenges, progress, and successes with the After-School Program Director.
• Provide direction and coaching to Activity Specialists, including developing individual work schedules and supporting training; you may also participate in hiring and performance feedback.
• Perform additional duties and projects as assigned by the After-School Program Manager

Skills

Data entry

Office management

Event management

After-school programming

Microsoft Office

Google Docs

Interpersonal skills

Teamwork

Tools

Microsoft Office

Google Docs

Job description

About Us

Brooklyn Prospect Charter School is a K-12 college preparatory community where excellent teachers prepare a diverse student body to have a positive impact on society and a lifelong passion for learning.

Our Core Values

• Curiosity: Develop sound judgment and intellect by asking questions confidently and thinking critically
• Respect: Value others by taking a local and global perspective and appreciating differences
• Persistence: Grow and learn by solving problems with determination, creativity and tenacity
• Passion: Succeed by approaching challenges with excitement, enthusiasm and self assurance

About the Position

Brooklyn Prospect Charter School is seeking a Middle School Program Coordinator to support day-to-day management and operations of our After-School Program. The Coordinator will assist in overall administration of BPCS’s After-school Program including but not limited to: implementation of enrichment activities, advertising the program, theme-based projects, scheduling of activities, record keeping and reporting, communicating with parents and school staff, and organizing special events. The ideal candidate is an energetic self-starter with experience in after school programming, data entry, event management and some office management experience.

As part of the Brooklyn Prospect Team, you will enjoy a part-time position working in a supportive and collaborative environment. We are a growing organization and opportunities for development and success are readily available.

Responsibilities

• Manage the online database of student information
• Oversee and record daily attendance
• Partner with the Program Manager to ensure classes maintain a 15:1 student-to-staff ratio
• Coordinate space usage with the Middle School Operations team
• Manage event calendars and scheduling
• Create agendas and lead team meetings
• Plan and support special events and school functions
• Directly supervise school aides
• Plan field trips and group activities in collaboration with the Program Manager and school staff
• Assist with program setup, snack distribution, and cleanup
• Help design and schedule activities that reflect BPCS’s mission and align with DYCD program structure
• Oversee the storage, use, and inventory of all program supplies
• Complete selected data entry tasks
• Create promotional materials and support outreach and retention strategies
• Take initiative and offer suggestions for improving the overall program
• Promote teamwork, fair play, and sportsmanship, including holding students accountable for behavior on site and during trips
• Provide site-based support to teachers, tutors, and activity specialists in implementing programming
• Help facilitate smooth transitions from the school day to after-school programming and snack, in alignment with day school standards
• Encourage and lead projects that foster academic, cultural, and artistic growth
• Provide coverage for activity specialists when needed
• Communicate program challenges, progress, and successes with the After-School Program Director
• Provide direction and coaching to Activity Specialists, including developing individual work schedules and supporting training; you may also participate in hiring and performance feedback
• Perform additional duties and projects as assigned by the After-School Program Manager

Education & Training

• Minimum of two years of relevant work experience
• Demonstrated passion for BPCS’s mission and a strong interest in education and youth development
• Ability to work both collaboratively as part of a team and independently with minimal supervision
• Experience using Microsoft Office Suite, Google Docs, or comparable software
• Ability to operate standard office equipment (e.g., copier, phone system, Mac OS computer)
• Strong interpersonal skills and the ability to build effective working relationships with supervisors, staff, program participants, families, and the general public
• Must successfully complete a pre-employment background check, including employment history and criminal background

Salary

Hourly $25 - $35 based on years of experience.

Equal Opportunity Statement

Brooklyn Prospect is an equal opportunity employer and welcomes candidates of diverse backgrounds.