Program Administrator, Infrastructure Solutions

Tailored Management; Pelzer (SC); On-site; USD 52,000 - 56,000; Full time

Benefits offered by this job

Health Benefits (Medical, Dental, Vis

Job summary

Tailored Management is seeking a Program Administrator for Infrastructure Solutions in Pelzer, SC. The role is a 12-month contract (full-time, 40 hours/week) with W2 pay at $38-$41 per hour and health benefits including medical, dental, and vision.

You will support the Program Manager on sales order management, Smartsheet and Procore setup, and data-driven project reporting. Strong ERP/CRM experience and a bachelor's degree are required.

Qualifications

• Minimum of 5 years of experience in project, manufacturing, or construction management.
• Advance knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint internet-based principles.
• Proficient ERP and/or CRM experience required.
• Smartsheet and Power BI knowledge is a bonus.
• Demonstrates ability to plan, set priorities, organizes and coordinates work with others.
• Demonstrates good customer relation skills by providing prompt personalized service.

Responsibilities

• Support the Program Manager on ad-hoc requests and issues requiring sales order management.
• Support Smartsheet administration/configuration for projects.
• Set up Procore or other designated PM and collaboration systems.
• Data analysis to ensure system information aligns with manufacturing progress.
• Prepare and update project reports including Sourcing up-to-date KPI information.
• Record project/site change orders and ensure actions are allocated and communicated.
• Establish and manage coordinated process for recording manufacturing progress for accurate invoicing.
• Communicate with executives and customer reps to identify variances and escalate as needed.
• Develop a data center standard project life cycle for future projects.
• Provide support to identify key project information/records/procedures.
• Ensure records are uploaded to intranet/PM system and maintained.
• Highlight areas where records are non-compliant or behind schedule.
• Maintain holiday tracker for project team and key stakeholders.
• Coordinate project finance meetings and track cost, budget, revenue.
• Identify and fix sales orders accounting issues.

Skills

PM experience

Manufacturing

Construction management

Customer relations

Data analysis

Education

Bachelor's degree in business, finance or project management

Tools

Smartsheet

Power BI

Microsoft Word

Excel

PowerPoint

Outlook

SharePoint

ERP/CRM systems

Job description

Program Administrator, Infrastructure Solutions

Pay: $38-41/HR W2

Duration: 12-month contract starting M-F, full-time (40 hours); W2

Health Benefits (Medical, Dental, Vision)

• Duties:Support the Program Manager as required on ad-hoc requests/issues requiring sales order management.
• Support the Program Manager as required on ad-hoc requests/issues requiring Smartsheet Administration/Configuration.
• Setting up Procore or other designated project management and collaboration system for each project.
• Data Analysis to ensure System information concur with real Manufacturing progress.
• Support the Program Manager in the preparation, design updating and communication of project reports including sourcing up to date Financial KPI information.
• Where required, record project or site change orders held for the project team and ensure the actions are allocated, communicated, and reviewed on a progressive basis.
• Establish and manage coordinated process for recording manufacturing progress to ensure accurate invoice and revenue recognition.
• Establish effective communication routes with key project reps, *** executives and customer representatives to identify information that is at variance to our plan. Report such information to the Program Manager for resolution/escalation.
• Support the Program Manager in developing a data center standard project life cycle and process for use on future projects.
• Act as a support for Program Managers to identify key project information/records/procedures.
• Ensure that project records are uploaded to the project intranet and designated project management system to ensure good practice is maintained.
• Highlight areas where records are not up to standard.
• Maintain & communicate a regular holiday tracker for the project team, key client representatives and *** executives to support effective planning and coordination of resources.
• Maintaining the workflows and ensuring they are followed where documentation is issued between internal *** departments.
• Coordinate Project Finance based meetings by coordinating meetings and liaising with attendees to ensure presence, advise of meeting clashes to enable resolution.
• Track Cost, Budget, and Revenue for Original, Current and Forecast evaluation on assigned Infrastructure Solutions Projects.
• Identify and Fix Sales Orders Accounting issues.
• Skills:Minimum of 5 years of experience in project, manufacturing, or construction management.
• Advance knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint internet-based principles.
• Proficient ERP and/or CRM experience required.
• Smartsheet and Power BI knowledge is a bonus.
• Demonstrates ability to plan, set priorities, organizes and coordinates work with others.
• Demonstrates good customer relation skills by providing prompt personalized service.
• Education:Bachelor's degree in business, finance or project management.