Program Administrator Graduate Medical Education

Geisinger; Danville (VA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Healthcare benefits

Vision coverage

Dental coverage

Domestic partner benefits

Collaborative culture

Job summary

Geisinger Medical Center seeks a program administrator to manage accreditation, non-clinical operations, and financials for the Graduate Medical Education program. You will work with the Program Director to ensure compliance with national policies and lead long-range planning and recruitment efforts.

The role requires initiative, independent judgment, and collaboration with residency/fellow leadership to support residents and fellows throughout their training.

Qualifications

• Bachelor’s or higher is not required; a high school diploma or GED is required.
• Minimum of 5 years relevant experience in education, administration, or accreditation.
• Strong understanding of national accreditation policies and program management.

Responsibilities

• Partner with leadership to ensure ongoing program accreditation.
• Oversee accreditation site visits, preparation, and execution.
• Serve as system administrator for residency/fellow data management, evaluations, and schedules.
• Develop and maintain systems to meet accreditation requirements and GME policies.
• Manage residency/fellow recruitment, interviews, and candidate selection via NRMP/CODA.
• Track budgets for programs and CME in line with Geisinger policies.
• Monitor residency and fellowship procedures and case logs.
• Proctor resident/fellow Intraining Examinations.
• Collaborate with GME network and relevant organizations.
• Coordinate with offices and clinics on education and clinical intersections.
• Assign and educate residents/fellows on technological initiatives.
• Contribute to policy formulation and communicate policies to residents/fellows.
• Act as liaison for residents/fellows, program leadership, and GME office.
• Own day-to-day activities of the residency/fellowship program and implement improvements.

Skills

Critical thinking

Organizing

Teamwork

Working Independently

Education

High School Diploma or GED

Job description

Location:

Geisinger Medical Center (GMC)

Shift:

Days (United States of America)

Scheduled Weekly Hours:

40

Worker Type:

Regular

Exemption Status:

No

Job Summary:

In collaboration with the Program Director, the program administrator is responsible for the accreditation, non-clinical operation and financial management of the Graduate Medical Education program. Requires a comprehensive and detailed understanding of national accreditation policies and organizational policies, as well as a high degree of initiative and independent judgment. Continually assesses and directs a wide range of programmatic planning solutions to include short and long range planning goals, recruitment, orientation, accreditation and assigned projects. The program administrator is an active member of the residency/fellowship leadership team, therefore, ultimately responsible for residents/fellows within the program.

Job Duties:

• Partners withother members of leadershipto ensure continued program accreditation
• Responsible for the continued oversight of accreditation, site visit preparation and execution
• Serves as the system administrator of the residency/fellow data management system involving__evaluations, duty hours, resident/fellow files and portfolios, call schedules, competency verification process, on and off boarding, rotation schedules, policy and procedures and curriculum updates
• Creates and maintains system to comply with national accreditation requirements and requirements set by Graduate Medical Education
• Oversees the residency/fellowship recruitment process including preparation for and execution of application review, interview days, and selection of candidates through NRMP, CODA, etc.
• Manages and audits program budgets, resident/fellow CME budgets and financial reconciliations in accordance with the Geisinger Travel and Business Expense Policy in collaboration with Program Director and GME leadership
• Tracks residency and fellowship procedure and case logs
• Serves as proctor for resident/fellow Intraining-Examinations
• Member of the Graduate Medical Education Network and applicable program specialty organizations
• Works collaboratively with office and clinic managers in areas of residency and fellowship education and clinical intersection
• Procures, updates, assigns and instructs residents and fellows of technological initiatives expected of their positions
• Participates in the formulation of program policies and goals; communicates and interprets policies, procedures and regulations to resident/fellows
• Acts as a liaison for residents/fellows, program leadership and GME office
• Independently implement, administer, and evaluate the day-to-day activities of the residency/fellowship program by identifying and executing responsibilities, making recommendations that impact policies, program standards and ensuring compliance and follow-up as needed

Work is typically performed in an office environment. Accountable for satisfying all job specific obligations and complying with all organization policies and procedures. The specific statements in this profile are not intended to be all-inclusive. They represent typical elements considered necessary to successfully perform the job. *Relevant experience may be a combination of related work experience and degree obtained (Associate’s Degree = 2 years; Bachelor’s Degree = 4 years).

Position Details:

Education:

High School Diploma or Equivalent (GED)- (Required)

Experience:

Minimum of 5 years-Relevant experience* (Required)

Certification(s) and License(s):

Skills:

Critical Thinking, Organizing, Teamwork, Working Independently

OUR PURPOSE & VALUES:

• KINDNESS: We strive to treat everyone as we would hope to be treated ourselves.
• EXCELLENCE: We treasure colleagues who humbly strive for excellence.
• LEARNING: We share our knowledge with the best and brightest to better prepare the caregivers for tomorrow.
• INNOVATION : We constantly seek new and better ways to care for our patients, our members, our community, and the nation.
• SAFETY: We provide a safe environment for our patients and members and the Geisinger family.

We offer healthcare benefits for full time and part time positions from day one, including vision, dental and domestic partners. Perhaps just as important, we encourage an atmosphere of collaboration, cooperation and collegiality.

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.