Program Administrator: Fly‑Fishing Travel Logistics

Yellow Dog Flyfishing Adventures; Bozeman (MT); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Yellow Dog Flyfishing Adventures is seeking a highly organized Program Administrator to support domestic and international travel programs. You will coordinate post-booking information, travel details, documentation, partner communications, and post-trip follow-up for assigned destinations.

This in-office position requires strong organizational and communication skills, and offers a hands-on role in planning client itineraries and logistics across multiple destinations.

Qualifications

• Strong attention to detail and a commitment to accurate, complete work.
• Excellent written, verbal, telephone, and customer-service skills.
• Highly organized and able to manage multiple clients, priorities, deadlines, and changing travel details.
• Experience with Microsoft 365, Outlook, QuickBooks, Salesforce, or similar systems is preferred.
• Experience in travel planning, logistics, hospitality, concierge services, administration, or a related client-service environment is preferred.

Responsibilities

• Manage and track active client trips from confirmed booking through post-trip follow-up.
• Collect and maintain required client information, travel details, forms, and documentation.
• Prepare and distribute itineraries, trip-planning materials, confirmations, and client communications.
• Coordinate flights, lodging, transfers, baggage, arrival/departure schedules, and customized travel arrangements.
• Proactively communicate deadlines and important travel information to clients.
• Serve as planning contact for clients by phone and email.
• Coordinate with Program Directors, lodges, outfitters, transportation providers, and other partners.
• Monitor reservations, identify issues, and elevate concerns appropriately.
• Maintain records in company systems; provide coverage during absences and high volume periods.
• Assist with onboarding, training, events, and other operational needs.

Skills

Detail-oriented

Customer service

Organizational skills

Communication

Problem solving

Team collaboration

Tools

Microsoft 365

Outlook

QuickBooks

Salesforce

Job description

Yellow Dog Flyfishing Adventures is seeking a highly organized Program Administrator to support domestic and international travel programs. You will coordinate post-booking information, travel details, documentation, partner communications, and post-trip follow-up for assigned destinations.

This in-office position requires strong organizational and communication skills, and offers a hands-on role in planning client itineraries and logistics across multiple destinations.