Program Administrator - Financial Services

Montgomery County Intermediate Unit; Norristown (Montgomery County); On-site; USD 106,000 - 124,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

Student loan forgiveness

PSERS

Paid time off

Job summary

Montgomery County Intermediate Unit is seeking a Program Administrator - Financial Services to provide accounting and supervisory services for MCIU clients. The role requires a BS degree (MS preferred) with 5–7 years of progressive experience and a focus on staff supervision, budgeting, and effective stakeholder communication.

Responsibilities include managing general ledger activities, preparing reports, supervising accounts/payroll/grants, and coordinating internal/external audits.

Qualifications

• BS degree required; MS preferred.
• 5–7 years progressive experience; leadership experience strongly preferred.
• Experience overseeing staff and budgets for programs or initiatives.
• Strong interfaces with customers & stakeholders; effective communication.

Responsibilities

• Analyze and assure accuracy of general ledger activity; monthly reconciliations.
• Oversee accounting entries, journal entries, and year-end reports.
• Prepare and supervise state/federal program reports; GASB compliance.
• Supervise accounts payable/receivable, payroll, grants, and accounting.
• Coordinate audits with local, state, and federal authorities; maintain controls.
• Provide training and support for business office staff and clients.

Skills

Staff supervision

Budget management

Stakeholder communication

Interpersonal skills

Leadership

Technology proficiency

Oral and written communication

Education

BS degree

MS preferred

Job description

A vacancy exists for a Program Administrator - Financial Services to work for the Montgomery County Intermediate Unit in the Office of Business Services! The Program Administrator - Financial Services is responsible for providing accounting and supervisory services to MCIU clients.

Qualifications

• Minimum of BS Degree in appropriate field; MS Strongly Preferred
• Minimum of 5-7 years of progressive experience in appropriate field, leadership experience strongly preferred
• Expertise (includes one or more of the following):
• Oversight of staff
• Responsibility for budget of programs or initiatives
• Interfaces with Customers & Stakeholders
• Experience working effectively and cooperatively with administration, parents, and professional and non-professional staff within the educational community.
• Ability to supervise and work effectively and cooperatively with administrative and non-professional staff.
• Proficiency in the use of technology for individual communication and research.
• Employs good oral and written communication skills; demonstrates good organizational skills.
• Possesses effective interpersonal skills with the ability to interface diplomatically with other teachers, administrators, parents, students, support staff, and outside professional contacts.
• Qualities of leadership and good communication skills.
• Original certificates of clearance from the State Police, Child Abuse Registry, and PDE FBI.

Essential Duties

• Accounting Activities
• Analyze and assure accuracy of general ledger account activity on a regular basis.
• Monitor and assure proper accounting and account code reporting for all revenue and expenditure accounts.
• Ensure that monthly bank account reconciliations are prepared and completed.
• Assist with preparation and provide oversight to processing of journal entries and general ledger entries.
• Prepare year end entries, reports, and related worksheets and schedules.
• Manage the preparation and submission of state and federal program reports as well as the schedule of federal financial assistance.
• Oversee the preparation and completion of the board treasurer's report including supporting documentation.
• Assure completion of the Annual Financial Report.
• Prepare and process listing of required budget transfers, as well as, overall budget development.
• Business Office Supervisory Support
• Supervise the personnel and functions for accounts payable, accounts receivable, payroll, grants services, and accounting.
• Provide backup supervisory support for other business office functions.
• Assure proper work flow and cross training for business office functions
• Coordinate e-Finance related trainings, as well as, other business office procedure trainings.
• Establish external business office support trainings for client entities.
• Internal and External Audit Support
• Coordinate efforts to respond and provide information for local, state, and federal auditors: maintain liaison relationship with auditors in accommodating their needs and requests.
• Establish internal controls and provide for proper audit trails.
• Perform periodic internal auditing functions and make recommendations for procedural changes to ensure proper controls are in place and followed.
• Ensure compliance with GASB standards for reporting.
• Other
• Make recommendations and provide information/data to supervisor and other administrators for necessary changes within area of responsibility.
• Actively model the Mission, Vision, and Values of the MCIU.
• Perform other related duties as assigned by the Business Services Administrative team.

Location

MCIU's main building is located at 2 W. Lafayette St. Norristown, PA.

Work Schedule

Monday-Friday, 7 hours/day, 12 months (260-262 days/year)

Salary

$105,676/year - $124,325/year (L5)

About Us

The Montgomery County Intermediate Unit, a regional educational service agency, provides dynamic, visionary leadership and effective, efficient services for constituent school districts, schools and students.

Why Should You Apply?

This may include:

• Health and wellness benefits, including medical, dental, prescription, vision, and life insurance.
• Tuition reimbursement.
• Eligibility for federal student loan forgiveness.
• Participation in PSERS (Public School Employees' Retirement System).
• Paid time off benefits.

The Montgomery County Intermediate Unit is an equal opportunity employer and does not discriminate in hiring on the basis of race, color, religious creed, national origin, sex, age, or disability.