Program Administrator 2 - 20064148

State of Ohio; Kentucky; On-site; USD 60,000 - 90,000; Full time

Job summary

State of Ohio seeks a skilled administrator to lead capital program activities, directing district consultant contracts and driving policy implementation. You will liaise with the Office of Consultant Services, manage scopes, authorize agreements, and guide staff and firms on contract compliance.

You will also maintain essential systems and coordinate scoring for LOIs, ensuring timely data updates. Use of Excel, TIMS, and related software will be routine as you prepare reports and coordinate

Qualifications

• Minimum 4 years of relevant experience in administration, management science, or public administration.
• Progressive supervisory or managerial responsibilities in program delivery.
• Ability to coordinate cross-agency projects with internal staff and external stakeholders.

Responsibilities

• Provide program direction for district consultant contracts and manage administrative duties.
• Liaise with Office of Consultant Services; oversee contract modifications and invoicing.
• Coordinate LOIs, scoring, and updating management information systems (ELLIS, SAFe, CSS, EIMS).

Skills

Program Management

Education

4 yrs training or 4 yrs experience in business administration/management science/public administration

Undergraduate core program in business administration/management science/public administration; 2 yrs training or 2 yrs experience in supervisory/administrative positions

Undergraduate core program in a related field; 2 yrs training or 2 yrs exp. in supervisory/administrative &/or policy/procedure development

1 yr exp. as Program Administrator 1, 63122

Equivalent minimum qualifications for employment

Tools

Microsoft Excel

Formstack

TIMS

Ellis

TIMS

Job description

Acts for Capital Program Administrator (CPA) to provide program direction for district consultant contracts by relieving CPA of variety of difficult administrative duties (e.g., serves as liaison to the Office of Consultant Services; develops consultant scopes, leads scoping of services meeting, & authorizes agreements; guides district staff & engineering firms on consultant contract compliance (e.g., oversees contract modifications; processes invoice submittals, negotiates fees & funding eligibility)); formulates & implements program policy. Oversee the programmatic process by updating ELLIS, distributing Letter of Interest (LOI)& coordinating the LOI scoring. Ensures accurate & timely updating of management information systems as they related to the delivery of the program (e.g., ELLIS, SAFe, Consultant Service System (CSS), & Enterprise Information Management System (EIMS)); serves as technical resource & advisor to District offices, consulting firms, the Federal Highway Administration (FHWA), Local Public Agencies (LPAs) & external stakeholders.

Serves as District Railroad Coordinator & liaison for the State Railroad Coordinator & all rail line owners & operators. Assists in identifying projects that require railroad coordination (e.g., tracks active railroad construction agreements once executed; coordinates inter-agency invoice reviews; processes billing utilizing a computer & related software (e.g., Microsoft Excel, Formstack)).

Uses computer & related software (e.g. Microsoft office, Transportation Information Mapping System (TIMS), Ellis) to prepare technical reports & presentations. Runs & analyzes ELLIS & construction contract spreadsheets to track projects & billing. Confers with supervisor or higher-level engineer regarding unusual or complex programs to obtain approval when needed. Maintains records retention per the Ohio Department of Administrative Services (DAS) guidelines. Performs other work-related duties as assigned.

• 4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration.
• -Or completion of undergraduate core program in business administration, management science or public administration; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position.
• -Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position or staff position involving planning, research &/or policy/procedure development.
• -Or 1 yr. exp. as Program Administrator 1, 63122.
• -Or equivalent of Minimum Class Qualifications For Employment noted above

Job Skills: Program Management