Program Administrator 2 - 20064148 Program Administrator 2 (Consultant Contracts/Railroad Coordination)

Taleo; Chillicothe (OH); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical Coverage

Paid time off + holidays

Education and Development Funds

Job summary

Ohio Department of Transportation in Chillicothe, OH, is seeking a Program Administrator 2 to manage district consultant contracts, coordinate railroad projects, and support policy implementation. This role requires strong program management skills and experience with contract processes and data systems.

The position involves liaison work with FHWA, LPAs, and external stakeholders. Proficiency in Excel, TIMS, and related systems is expected, with overtime eligibility and a 40-hour work week.

Qualifications

• 4 yrs. trg. or 4 yrs. exp. in business administration, management science or public administration.
• Or undergraduate core program in business administration, management science or public administration with 2 yrs. exp. in supervisory/administrative roles.
• Or undergraduate core program in a related field with 2 yrs. exp. in supervisory/administrative roles.
• 1 yr. exp. as Program Administrator 1 or equivalent.

Responsibilities

• Oversee consultant contracts, update ELLIS, distribute LOI, and score LOIs.
• Guide district staff and consulting firms on contract compliance and modifications.
• Prepare technical reports and presentations using TIMS, Ellis, and related tools.
• Coordinate inter-agency activity and serve as District Railroad Coordinator.

Skills

Program Management

Railroad Coordination

Liaison with agencies

Education

Undergraduate degree in business/management/public administration

Tools

Microsoft Excel

TIMS

Ellis

Formstack

Consultant Service System (CSS)

Job description

Job Description - Program Administrator 2 - 20064148 Program Administrator 2 (Consultant Contracts/Railroad Coordination) (260007H7)

Organization

Transportation - District 09

Contact

Agency Contact Name and Information : Bonnie Hall 740-774-8860 [e-mail]

Unposting Date

Oct 14, 2026, 3:59:00 AM

Work Location

District 9 HQ 650 Eastern Avenue Chillicothe 45601

Primary Location

United States of America-OHIO-Ross County-Chillicothe

Compensation

$33.32 to $47.47

Schedule

Full-time

Work Hours

Operational Needs

Union

Exempt from Union

Primary Job Skill

Program Management

Technical Skills

Administrative support/services

Professional Skills

Active Learning, Attention to Detail, Teamwork

Agency Overview

Ohio Department of Transportation 5.76K subscribers

The Ohio Department of Transportation (ODOT) oversees building and maintaining the nation’s 5 th largest interstate system andthe3 rd largest number of bridges. We take pride in providing safe and efficient roadways for the people of Ohio and to the people traveling within our great state. And in order to achieve that, we do A LOT! From Planning, Engineering, Construction to Law, HR, Communications, IT and everything in between, ODOT has a career for just about everyone. ODOTers are hardworking, passionate, and dedicated to public service. We strive to achieve our agency’s vision every day: To be a long term, reliable, professional, and highly productive organization.

Mission Statement

To provide a transportation system that is safe, accessible, well maintained, and positioned for the future

Job Description

Acts for Capital Program Administrator (CPA) to provide program direction for district consultant contracts by relieving CPA of variety of difficult administrative duties (e.g., serves as liaison to the Office of Consultant Services; develops consultant scopes, leads scoping of services meeting, & authorizes agreements; guides district staff & engineering firms on consultant contract compliance (e.g., oversees contract modifications; processes invoice submittals, negotiates fees & funding eligibility)); formulates & implements program policy. Oversee the programmatic process by updating ELLIS, distributing Letter of Interest (LOI)& coordinating the LOI scoring. Ensures accurate & timely updating of management information systems as they related to the delivery of the program (e.g., ELLIS, SAFe, Consultant Service System (CSS), & Enterprise Information Management System (EIMS)); serves as technical resource & advisor to District offices, consulting firms, the Federal Highway Administration (FHWA), Local Public Agencies (LPAs) & external stakeholders.

Serves as District Railroad Coordinator & liaison for the State Railroad Coordinator & all rail line owners & operators. Assists in identifying projects that require railroad coordination (e.g., tracks active railroad construction agreements once executed; coordinates inter-agency invoice reviews; processes billing utilizing a computer & related software (e.g., Microsoft Excel, Formstack).

Uses computer & related software (e.g. Microsoft office, Transportation Information Mapping System (TIMS), Ellis) to prepare technical reports & presentations. Runs & analyzes ELLIS & construction contract spreadsheets to track projects & billing. Confers with supervisor or higher-level engineer regarding unusual or complex programs to obtain approval when needed. Maintains records retention per the Ohio Department of Administrative Services (DAS) guidelines. Performs other work-related duties as assigned.

Benefits

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*.

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

• 4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration.
• -Or completion of undergraduate core program in business administration, management science or public administration; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position.
• -Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position or staff position involving planning, research &/or policy/procedure development.
• -Or 1 yr. exp. as Program Administrator 1, 63122.
• -Or equivalent of Minimum Class Qualifications For Employment noted above
• Job Skills: Program Management

Additional Requirements

Valid Driver's License Required to operate state vehicle

This position is overtime eligible based on FLSA Standards.

All exempt new hires are required to serve a 1-year probationary period.

Disability Inclusion

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.