Executive Planning and Modal Programs Coordinator

Texas Department of Transportation; Austin (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

Texas Department of Transportation seeks an experienced professional to support strategic planning and executive coordination across statewide transport programs. The role involves collecting and analyzing data, preparing executive briefings, dashboards, and performance reports for senior leaders.

You will coordinate cross-division initiatives, track commitments, and assist with timely follow-through on leadership priorities.

Qualifications

• Bachelor's degree in any discipline (substitutions for minimum qualifications specified)
• 6 years of experience in project management, process engineering and/or business process improvement methodologies
• Valid driver's license; state vehicle use may be required
• CAPM certification or other change management certification may be required or preferred

Responsibilities

• Coordinate and manage executive-level projects and strategic initiatives across Planning & Modal Programs, ensuring priorities, timelines, and deliverables are achieved.
• Prepare executive briefings, memos, talking points, presentations, and reports to support leadership decision-making and stakeholder engagement.
• Develop and maintain project tracking tools, dashboards, scorecards, and status reports to monitor performance, budgets, schedules, risks, milestones, and deliverables.
• Coordinate cross-functional initiatives by collaborating with division directors, district offices, program staff, and external partners.
• Monitor and communicate project status by compiling progress reports, budgets, outcomes, and executive updates to stakeholders.

Education

Bachelor's degree in any discipline

Job description

Performs and provides advanced analytical, executive coordination, reporting, and program and administrative support work. The position supports strategic decision-making across statewide transportation planning and programming, aviation, maritime, public transportation, rail, freight, space activities, and related modal programs and serves as resource to the Senior Director of Planning and Modal Programs. Work involves collecting and analyzing data, preparing executive-level briefings and presentations, tracking program performance, coordinating cross-division initiatives, and supporting timely follow-through on leadership priorities. Works closely with the Senior Director, division directors, Management Services, districts, planning and modal program staff, and internal and external partners to ensure accurate information, clear communication, and effective coordination of high-priority initiatives.

Essential Duties

• Coordinate and manage executive-level projects and strategic initiatives across the Planning & Modal Programs portfolio, ensuring priorities, timelines, deliverables, and outcomes are successfully achieved.
• Prepare executive briefings, decision memos, talking points, presentations, and reports to support leadership decision-making, stakeholder engagement, and organizational priorities.
• Develop and maintain project tracking tools, dashboards, scorecards, and status reports to monitor program performance, budgets, schedules, risks, milestones, and key deliverables.
• Conduct research and analysis on policy, legislative, funding, transportation, and operational issues, providing recommendations and briefing materials for executive leadership.
• Coordinate cross-functional initiatives and stakeholder activities by collaborating with division directors, district offices, program staff, executive leadership, and external partners.
• Monitor and communicate project and program status by compiling, analyzing, and distributing progress reports, budget information, outcomes, and executive updates to stakeholders.
• Support executive meetings and engagements by preparing background materials, identifying critical issues and decision points, documenting discussions, and tracking action items through completion.
• Develop, evaluate, and improve business processes, reporting methods, and executive workflows to increase efficiency, accountability, and organizational effectiveness.
• Manage project documentation, schedules, resource requirements, budgets, and change-control processes using established project management methodologies and best practices.
• Track leadership commitments, decisions, risks, and follow-up actions to ensure accountability, timely execution of priorities, and successful completion of strategic objectives.

Minimum Qualifications

Education

Bachelor's degree in any discipline. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications

Experience

6 years of experience in project management, process engineering and/or business process improvement methodologies. (Experience can be satisfied by full time or prorated part time equivalent). Related graduate level education may be substituted for experience on a year per year basis.

Licenses and Certifications

Valid driver's license. This position requires driving a state vehicle.

May require certification as a Certified Associate in Project Management (CAPM) or in one or more change management disciplines.

Preferred Qualifications

• D emonstrated experience providing strategic and administrative support to executive leaders in complex public-sector organizations.
• Proven ability to develop executive-level briefings, presentations, dashboards, reports, and other decision-support tools.
• Experience leading coordination across divisions, districts, agencies, and stakeholders, with knowledge of transportation planning, programming, funding, or related policy initiatives.

Competencies

• Knowledge of transportation planning, programming, modal programs, project management principles, performance reporting, and public-sector decision-making processes.
• Knowledge of local, regional, state, and federal requirements relevant to transportation planning, funding, program administration, and executive coordination.
• Skill in collecting, interpreting, analyzing, and presenting complex data and information for senior leadership audiences.
• Skill in preparing concise, accurate, and professional written materials, including briefings, presentations, talking points, reports, correspondence, and executive summaries.
• Skill in organizing multiple priorities, managing deadlines, tracking commitments, and maintaining attention to detail in a fast-paced environment.
• Skill in using Microsoft Office applications and other tools to develop reports, presentations, spreadsheets, dashboards, and tracking documents.
• Ability to communicate effectively with executives, division leadersh