Program Administrator 2 - 20064148

Ohio Department of Transportation; Chillicothe (OH); On-site; USD 46,000 - 65,000; Full time

Job summary

Ohio Department of Transportation seeks a District Program Administrator to provide direction for consultant contracts and coordinate with the Office of Consultant Services. You will oversee scopes, ensure compliance, and manage contract modifications across district staff and firms.

The role requires strong program management, organizational skills, and experience with ELlIS-like systems, LOI scoring, and interagency coordination. This position is based at District 9 HQ in Chillicothe, OH.

Qualifications

• 4 yrs training or 4 yrs experience in business administration, management science, or public administration.
• Undergraduate core program in business administration/management science/public administration with 2 yrs training/exp in supervisory/administrative roles.
• 1 yr experience as Program Administrator 1 (63122) or equivalent.
• Equivalent minimum class qualifications for employment as noted.

Responsibilities

• Provide program direction for district consultant contracts and act as liaison to the Office of Consultant Services.
• Develop consultant scopes and lead scoping of services; authorize agreements.
• Guide district staff and engineering firms on consultant contract compliance; oversee modifications and invoice processing.
• Update ELLIS, LOI scoring, and related management information systems for the delivery of the program.
• Serve as technical resource and advisor to District offices, FHWA, LPAs and external stakeholders.

Skills

Program Management

Active Learning

Attention to Detail

Teamwork

Education

4 yrs trg or exp in business administration

Tools

Microsoft Excel

TIMS

Ellis

Formstack

Job description

Acts for Capital Program Administrator (CPA) to provide program direction for district consultant contracts by relieving CPA of variety of difficult administrative duties (e.g., serves as liaison to the Office of Consultant Services; develops consultant scopes, leads scoping of services meeting, & authorizes agreements; guides district staff & engineering firms on consultant contract compliance (e.g., oversees contract modifications; processes invoice submittals, negotiates fees & funding eligibility)); formulates & implements program policy. Oversee the programmatic process by updating ELLIS, distributing Letter of Interest (LOI)& coordinating the LOI scoring. Ensures accurate & timely updating of management information systems as they related to the delivery of the program (e.g., ELLIS, SAFe, Consultant Service System (CSS), & Enterprise Information Management System (EIMS)); serves as technical resource & advisor to District offices, consulting firms, the Federal Highway Administration (FHWA), Local Public Agencies (LPAs) & external stakeholders.

Serves as District Railroad Coordinator & liaison for the State Railroad Coordinator & all rail line owners & operators. Assists in identifying projects that require railroad coordination (e.g., tracks active railroad construction agreements once executed; coordinates inter-agency invoice reviews; processes billing utilizing a computer & related software (e.g., Microsoft Excel, Formstack).

Uses computer & related software (e.g. Microsoft office, Transportation Information Mapping System (TIMS), Ellis) to prepare technical reports & presentations. Runs & analyzes ELLIS & construction contract spreadsheets to track projects & billing. Confers with supervisor or higher-level engineer regarding unusual or complex programs to obtain approval when needed. Maintains records retention per the Ohio Department of Administrative Services (DAS) guidelines. Performs other work-related duties as assigned.

4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration.

• Or completion of undergraduate core program in business administration, management science or public administration; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position.
• Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position or staff position involving planning, research &/or policy/procedure development.
• Or 1 yr. exp. as Program Administrator 1, 63122.
• Or equivalent of Minimum Class Qualifications For Employment noted above
  
  

Job Skills:

Program Management

Organization

Transportation - District 09

Work Location

District 9 HQ

Primary Location

United States of America-OHIO-Ross County-Chillicothe

Compensation

$33.32 to $47.47

Schedule

Full-time

Work Hours

Operational Needs

Classified Indicator

Classified

Union

Exempt from Union

Technical Skills

Administrative support/services

Professional Skills

Active Learning, Attention to Detail, Teamwork

Agency Overview

The Ohio Department of Transportation (ODOT) oversees building and maintaining the nation’s 5 th largest interstate system and the 3 rd largest number of bridges. We take pride in providing safe and efficient roadways for the people of Ohio and to the people traveling within our great state. And in order to achieve that, we do A LOT! From Planning, Engineering, Construction to Law, HR, Communications, IT and everything in between, ODOT has a career for just about everyone. ODOTers are hardworking, passionate, and dedicated to public service. We strive to achieve our agency’s vision every day: To be a long term, reliable, professional, and highly productive organization.

ODOT's Mission Statement

To provide a transportation system that is safe, accessible, well maintained, and positioned for the future