Program Administrator 2

State of Ohio; Columbus (OH); On-site; USD 69,000 - 77,000; Full time

Job summary

The Ohio Department of Children and Youth is seeking a Program Administrator 2 to provide high-level administrative and coordination support to the CIO in Columbus. The role requires strong organization, discretion with sensitive information, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include managing schedules, preparing briefings and materials for leadership, contract management activities, vendor liaison, budget tracking, and developing

Qualifications

• 4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration.
• Or completion of undergraduate core program in business administration, management science or public administration; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position.
• Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position or staff position involving planning, research &/or policy/procedure development.
• Job Skills: Program Management

Responsibilities

• Serve as a trusted extension of the CIO, handling complex administrative duties and often acting on their behalf.
• Manage scheduling, meeting logistics, preparation of briefings, presentations, and support materials for leadership discussions.
• Work with sensitive or confidential information and maintain the highest standards of discretion.
• Support contract management activities, including drafting and reviewing statements of work, monitoring contract lifecycles, coordinating approvals, and ensuring compliance with internal policies.
• Engage directly with vendors, serving as a point of contact for relationship management, documentation needs, and resolving issues.
• Track contract deliverables, vendor SLAs, and timelines to ensure obligations are met.
• Assist with IT budget planning and financial tracking, such as monitoring expenditures, processing invoices, reconciling charges, and maintaining accurate financial records.
• Coordinate information and follow ups across departments to support IT initiatives and leadership decision making.
• Track deadlines and manage special projects, ensuring timely and accurate completion.
• Prepare reports, dashboards, and other materials that support transparency, performance tracking, and informed executive leadership.
• Develop or refine administrative workflows, templates, and processes that improve efficiency across the IT team.
• Draft internal communications on behalf of the CIO, including announcements, updates, and process changes.
• Perform additional duties as assigned, which may include attending or presenting in meetings, supporting HR related administrative needs, producing documentation, and maintaining logs and records.
• Maintain an up-to-date inventory of all IT software licenses, subscriptions, and renewals while tracking license expirations, usage levels, and compliance with vendor terms. Monitor cost efficiency and recommend consolidation or optimization opportunities.

Skills

Program Management

Adaptability

Attention to Detail

Job description

Program Administrator 2 (2600065S)

Department of Children and Youth

Agency Contact Name and Information : [e-mail]

Unposting Date: Aug 28, 2026, 3:59:00 AM

Work Location: Children&Youth N. High Complex 246 North High Street Columbus 43215

Primary Location: United States of America-OHIO-Franklin County-Columbus

Compensation : $33.32 per hour

Schedule: Full-time

Work Hours : 8:00 AM -5:00 PM

Union : Exempt from Union

Primary Job Skill: Program Management

Technical Skills : Program Management

Professional Skills : Adaptability, Attention to Detail

Ohio Department of Children and Youth 56 subscribers

Our mission is to promote positive, lifelong outcomes for Ohio youth through early intervention, quality education, and family support programs.At DCY, we offer our employees a rewarding work experience in public service helping Ohioans achieve a sustainable lifestyle that includes generous benefit options and a flexible work life balance making our agency a great place to work! To learn more about DCY, please visit our website at Department of Children and Youth | Ohio.gov.

Location Requirements

DCY’s core hours of operation are Mon-Fri from 8:00am to 5:00pm, however, daily start/end times may vary based on operational need across DCY divisions. Employees may begin as early as 7:00am & as late as 9:00am, based on supervisory approval. This position performs work on‑site daily at DCY’s office space.

Job Description

This role provides high level administrative, operational, and coordination support to the Chief Information Officer (CIO) within the Ohio Department of Children and Youth. It is well suited for someone who is highly organized, comfortable managing sensitive information, and able to work in a fast paced environment with shifting priorities. The position involves significant responsibility, frequent collaboration with internal and external partners, and direct involvement in IT operations and executive decision making.

What You Can Expect in This Role

• Serve as a trusted extension of the CIO, handling complex administrative duties and often acting on their behalf.
• Manage scheduling, meeting logistics, preparation of briefings, presentations, and support materials for leadership discussions.
• Work with sensitive or confidential information and maintain the highest standards of discretion.
• Support contract management activities, including drafting and reviewing statements of work, monitoring contract lifecycles, coordinating approvals, and ensuring compliance with internal policies.
• Engage directly with vendors, serving as a point of contact for relationship management, documentation needs, and resolving issues.
• Track contract deliverables, vendor SLAs, and timelines to ensure obligations are met.
• Assist with IT budget planning and financial tracking, such as monitoring expenditures, processing invoices, reconciling charges, and maintaining accurate financial records.
• Coordinate information and follow ups across departments to support IT initiatives and leadership decision making.
• Track deadlines and manage special projects, ensuring timely and accurate completion.
• Prepare reports, dashboards, and other materials that support transparency, performance tracking, and informed executive leadership.
• Develop or refine administrative workflows, templates, and processes that improve efficiency across the IT team.
• Draft internal communications on behalf of the CIO, including announcements, updates, and process changes.
• Perform additional duties as assigned, which may include attending or presenting in meetings, supporting HR related administrative needs, producing documentation, and maintaining logs and records.
• Maintain an up-to-date inventory of all IT software licenses, subscriptions, and renewals while tracking license expirations, usage levels, and compliance with vendor terms. Monitor cost efficiency and recommend consolidation or optimization opportunities.

Work Environment and Expectations

• Frequent collaboration with IT leadership, program areas, external vendors, and other DCY departments.
• Ability to manage multiple priorities, often with tight deadlines or evolving requirements.
• Opportunities to contribute to operational improvements, executive communications, and organizational efficiency.
• Occasional travel for meetings, conferences, or trainings.
• Routine administrative work with project based responsibilities and strategic support.
• Use of Excel spreadsheets and other systems for detailed tracking, reporting, and workflow management.
• Routine administrative work with project based responsibilities and strategic operational support.

Pay Information

Unless required by legislation or union contract, starting salary will be step 1 of the salary range associated with this position. New hires advance to the next step in the range after 6 months and annually thereafter. Based on collective bargaining and legislative activity, there may be cost of living increases awarded annually. Additional longevity supplements begin after 5 years. The current wage progression for this position is in the table below.

• Hourly: $33.32
• Hourly: $35.21
• Hourly: $37.09
• Hourly: $39.14
• Hourly: $41.31
• Hourly: $43.57
• Hourly: $45.35
• Hourly: $47.47

• Annual: $69,306
• Annual: $73,237
• Annual: $77,147
• Annual: $81,411
• Annual: $85,925
• Annual: $90,626
• Annual: $94,328
• Annual: $98,738

The final candidate selected for the position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

Benefits

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

• 4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration.
• -Or completion of undergraduate core program in business administration, management science or public administration; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position.
• -Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position or staff position involving planning, research &/or policy/procedure development.
• -Or 1 yr. exp. as Program Administrator 1, 63122.
• -Or equivalent of Minimum Class Qualifications For Employment noted above.
• Job Skills: Program Management

Eligibility and Additional Requirements

The Ohio Department of Children and Youth does not provide employment-based visa sponsorship.

All answers to the supplemental questions must be supported by the work experience/education provided on your civil service application. Attachments will not be considered as part of your application.

Selection devices such as a structured interview, proficiency instrument, and/or assessment may be required for this position. Applicants must demonstrate proficiency with a passing score of applicable selection device to be considered for this position. Regardless of a passing or failing score, all results will be maintained for 6 months. Applicant with a passing score will be retained and utilized for a 6-month period. Applicant with a failing score in the same position may not re‑take the same selection device for a 6-month period.

Travel required, as needed. Must provide own transportation or in order to operate a state vehicle, you must have a valid driver’s license.

Disability Inclusion

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non‑medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.