Program Administrator

Advanced Technology International; Summerville, Northern (SC, KY); Hybrid; USD 55,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental & Vision

401K/403B

PTO + Holidays

Life Insurance

Parental Leave

Disability Coverage

Employee Assistance

Tuition Reimbursement

Flexible schedules

Job summary

Advanced Technology International (ATI) seeks a capable Project/Program Coordinator to support multiple projects and programs. You will work under the guidance of a Project or Program Manager, coordinating contracts, baselines, SOWs, and schedules while ensuring cost control and timely deliverables.

Candidates should reside near Charleston, SC for flexible in-office or remote options. The role requires strong communication, Excel proficiency, and the ability to manage documentation, reports, and

Qualifications

• Bachelor’s Degree with 2+ years related experience or equivalent combination.
• Strong communication, presentations, and report-writing skills.

Responsibilities

• Coordinate, plan, and execute processes to achieve program goals within cost and schedule guidelines.

Skills

Independent self-directed worker

Strong communication skills

MS Excel

MS Office Suite

Travel ability

Education

Bachelor’s Degree + 2+ years experience

Associates Degree + 4+ years

High School + 8+ years

Tools

MS Project

MS Access

Job description

ATI builds and manages collaborations that conducts research and development of new technologies to solve our nation’s most pressing challenges. Our collaborations are custom-built teams of organizations from industry and academia that develop novel technologies for the federal government. Traditionally, these processes are complicated and burdensome. That’s where ATI comes in. We simplify and streamline processes to make it all work. When you work at ATI, you become a part of something larger than yourself. Our collective work – no matter what department or division you work in – ultimately enables the warfighter, saves lives, and diversifies the industrial base. At our core, ATI is a service organization. We are in service to others; it’s what we do, and it’s who we are.

Position Description

With guidance from the Project or Program Manager, coordinates, plans, and executes processes in support of one, or several projects and programs, to accomplish program goals within cost and schedule guidelines. Exercise discretion and independent judgment with respect to matters of significance to the business.

This position offers a hybrid schedule (in-office & remote/work from home) or an onsite schedule and flexible hours. Candidates will need to reside near Charleston, SC to ensure work site flexibility.

Essential Functions

With guidance from the Project or Program Manager, review program and project contracts/agreements to ensure all requirements are being met.

Develops sufficient program knowledge to effectively interface with team members and clients.

• as directed, assists in the maintenance of project cost/schedule baselines
• as directed, assists in the maintenance of Statements of work (SOW)
• ensuring revision control is maintained through the approval process
• reviewing invoices for accuracy and appropriateness and evaluates cost variances
• as directed, responsible for data entry to enable the Project or Program Manager the ability to track project progress and deliverables to ensure timely completion and acceptance by the AOR or PTR

As directed, provides administrative support in the preparation of project proposals, including the management of statement of works, work breakdown structure, and resource allocation.

As directed, assists in the preparation and maintenance of project schedules.

As directed, develops and maintains documentation necessary to coordinate technology transfers/transitions for projects assigned.

Assists the Project or Program Manager to prepare technical and financial reports.

As directed, be familiar with and have the ability to review Project Status Reports (PSRs).

Assists in the preparation and execution of program updates for program reviews and conferences.

Assists in the preparation and documentation of program team meetings, either on-site or virtual as required by the contract/agreement.

Responsible for the preparation and maintenance of program website, brochures, posters, and newsletters, and advises program team members of needed updates and maintenance.

As directed, performs with a high degree of accuracy Data entry of financial information in support of reporting requirements.

As directed, responsible for the data entry and maintenance of accurate records for each consortium membership and member.

As directed, responsible for the preparation and maintenance of accurate financial records for the consortium.

Supports in the development and maintenance of presentation materials and visual dashboards for internal communications.

Assist with tracking, organizing, analyzing, and reporting on project workflows and deliverables

Contribute to planning and execution of internal and external meetings, events, and stakeholder engagements

Provide coordination and administrative support for project and proposal activities

Additional Responsibilities

Assists in the preparation of Project or Program success stories with the Program Manager and the Business Development and Communications Department.

Performs other duties as assigned.

Qualifications

• Bachelor’s Degree and two or more years related experience, or two years of observed, proven, directly relevant experience at ATI; Associates Degree and four years of experience and/or High School and eight years of experience.
• Independent self-directed worker, team player, and problem solver.
• Strong communication skills, including presentations, technical reports, meeting management and work group management.
• Strong computer skills including intermediate Excel skills, MS Office Suite - Word, PowerPoint, Outlook and Project desired. MS Access experience a plus.
• This position will need the ability to access US only data systems – US Citizenship is required and/or must be able to obtain and maintain a DOD security clearance (for certain projects/programs).
• Ability to travel to conferences and meetings required. Weekend travel is very infrequent, however, it may be needed to support the client’s needs for an early Monday or late Friday event.
• This position is subject to a background check that includes a review of criminal records. In reviewing an applicant’s criminal history, the company will consider prior criminal convictions that have a relationship to the job duties and responsibilities of the position. The company considers the nature of the crime, the time that has elapsed since the crime and the job duties for the position at issue in making an individualized determination. Individuals may be excluded when the company determines, based on the above factors, that hiring, transferring or promoting the applicant would pose an unreasonable risk to the business, its employees or its customers and vendors.
• If you are a qualified candidate, we encourage you to apply even if you have a prior criminal conviction(s). Convictions will not automatically disqualify the candidate, However, conviction(s) will be considered and balanced against the age of the candidate at the time of the offense, time elapsed since the offense, type of offense, potential impacts of such on the work environment, sensitivity of the position(s) available/sought, and similar independent factors relevant to the employment requirements at ATI.

Physical Efforts

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Regular physical activity to include walking, bending, stooping, reaching, standing and prolonged sitting.

Ability to speak, read, hear, and write, with or without reasonable accommodation.

Ability to use phone and computer systems, copier, fax, and other office equipment.

Must be able to occasionally move/lift up to 25 pounds with or without reasonable accommodation.

Work Environment

This position is located in an air-conditioned, environmentally controlled atmosphere. Noise level in the work environment is usually moderate and the distraction level in the work environment is often heavy.

ATI is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.

ATI complies with the Pay Transparency Nondiscrimination provision mandated by Executive Order 13665.

Anticipated starting salary is in range commensurate with education and experience:

$55,000 - $60,000

Benefits ATI has been named "Best Places to Work in SC" from 2017 - 2025.

This is a full-time opportunity with benefits

• ATI provides Medical, Dental and Vision Plan options
• Flexible Spending Accounts, including health and dependent care accounts
• 403B Retirement Savings plan with a very competitive company contribution
• Personal time-off (pre-loaded & accrued) plus 12 paid holiday-days
• Life Insurance paid by ATI
• Paid Parental Leave
• Short-Term & Long-Term Disability Coverage paid by ATI
• Employee Assistance Program
• Tuition Reimbursement Program
• Flexible work schedules

ATI's standard business hours are Monday-Friday, between 8 AM - 5 PM.