Program Administrator

Vanguard Group Staffing, Inc.; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

Vanguard Group Staffing, Inc. is seeking a Temporary Program Administrator in the Bronx, NY to manage confidential academic and clinical records in cloud-based software, and to serve as the primary contact for current and prospective students.

You will coordinate registration, site visits, events, and support program operations through reporting and scheduling. Reporting to the Program Director, this role collaborates with faculty and other departments to ensure smooth operations, assist with

Qualifications

• Experience handling confidential academic and clinical records.
• Experience with cloud-based academic/clinical software.
• Strong coordination and communication with students and faculty.

Responsibilities

• Create and maintain confidential data such as academic records, faculty files, and teaching evaluations.
• Serve as the main point of contact for incoming and continuing graduate students.
• Assist with evaluating and updating program handbooks.

Education

Health Science graduate program experience

Job description

Temporary, Possible Temporary to Direct Hire | Program Administrator, Bronx, NY

Reporting to the Program Director. The candidate will be managing and monitoring confidential clinical and academic records in cloud-based academic/clinical software. Serve as main point of contact to current and potential students, coordinate registration process, site visits and events, and support program operations through reporting, scheduling, and administrative tasks while collaborating with faculty and other departments.

Responsibilities:

• Create and maintain a variety of confidential and sensitive data such as academic student records, faculty files, and teaching evaluations, as well as clinical supervisor/preceptor documentation including licensure, supervision certificates, identification.
• Serve as the main point of contact for incoming and continuing graduate students.
• Assist with evaluating and updating program and clinical handbooks.
• Assist with student course registration and monitor progress towards degree completion; serve as liaison to all university offices.
• Collaborate with program director on semester schedules, participate in student recruitment and retention initiatives and assist department with the management of purchasing requests, classroom requests, conference travel, and faculty reimbursements.
• Support planning and execution of clinical events such as Interprofessional educational (IPE) activities, student clinical training seminars, and clinical continuing education events (CEU). Additionally, assist with orientation, graduation, and white coat events.

Experience/Educational Requirements:

• Prior experience in Health Science graduate program preferred.