Administrative Program Coordinator

Uconn Health Center; Farmington (CT); On-site; USD 60,000 - 75,000; Full time

Job summary

University of Connecticut Health Center seeks a skilled Administrative Program Coordinator to provide administrative management and advanced program support for an academic/clinical program in Farmington, CT.

The role involves coordinating logistics, budget management, event planning, and supervision of clerical staff, with interaction across university offices and external agencies. Strong organizational and communication skills are essential.

Qualifications

• Six (6) years relevant administrative experience.
• Bachelor's degree and two (2) years of relevant experience may be substituted to the general experience

Responsibilities

• Manages and coordinates program logistics and administrative support for professional staff, adjusting priorities as needed.
• Directs workflow and supervises administrative paperwork, records, and budget-related tasks.
• Plans outreach programs, conferences, and meetings, arranging travel and related details.
• May recruit, train, supervise, and evaluate clerical or student staff.
• Resolves problems with state/federal/international agencies as appropriate.
• Represents the department head to other offices and outside agencies.
• Drafts budgets and long-range budget projections; manages approved budgets.
• Organizes clinical/laboratory data for clinical research protocols and coordinates meetings.
• Performs related duties as required.

Skills

Program rules & regulations

Business math

Grammar & punctuation

Business communications

Medical/technical terminology

Office procedures

Oral and written communication

Scheduling & prioritization

Supervisory ability

Education

Bachelor's degree

Job description

The University of Connecticut Health Center is an affirmative action employer, in addition to an EEO and M/F/V/PWD/PV employer. All employees are subject to adherence to the State Code of Ethics which may be found at www.ethics.state.ct.us.

Administrative Program Coordinator, 2027-090

UConn Health is a vibrant, integrated academic medical center that is entering an era of unprecedented growth in all three areas of its mission: academics, research, and clinical care. A commitment to human health and well-being has been of utmost importance to UConn Health since the founding of the University of Connecticut schools of Medicine and Dental Medicine in 1961. Based on a strong foundation of groundbreaking research, first-rate education, and quality clinical care, we have expanded our medical missions over the decades. In just over 50 years, UConn Health has evolved to encompass more research endeavors, to provide more ways to access our superior care, and to innovate both practical medicine and our methods of educating the practitioners of tomorrow.

At UConn Health, this class is accountable for independently providing administrative management and/or advanced technical program support for an academic/clinical/administrative program.

SUPERVISION RECEIVED:

Works under the limited supervision of an employee of a higher rank.

SUPERVISION EXERCISED:

May lead/supervise lower level employees as assigned.

EXAMPLES OF DUTIES:

Manages and coordinates program logistics and administrative support for professional staff, making adjustments to accommodate changing priority needs;

Directs the workflow and supervises the necessary administrative paperwork, records, complex filing systems to support a program, including fiscal, staff and student records;

Assists in planning outreach programs, conferences, meetings, seminars, with responsibility to make all necessary arrangements including travel; coordinates events and details;

May recruit, train, supervise and evaluate clerical and/or student staff

Resolves administrative and logistical problems and transactions collaborating with state/federal/international agencies and institutions as appropriate;

Acts for and regularly makes decisions in the managers absence within prescribed limits of authority;

Represents the department head to other university offices, the public or outside agencies in matters of administrative consequence

Drafts budgets, which usually involve external funding; prepares budget summaries and long-range budget projections;

Manages approved budget making decisions related to the appropriateness of requested expenditures;

Arranges for international fiscal transactions as required;

In a clinical area, may monitor compliance with protocols by assuring appropriateness and eligibility of subjects, reviewing for appropriateness of tests and making follow-up appointments; organizes clinical/laboratory data for clinical research protocols;

Coordinates and participates in meetings;

Performs related duties as required.

MINIMUM QUALIFICATIONS REQUIRED

KNOWLEDGE, SKILL AND ABILITY:

Knowledge of applicable program rules and regulations.

Knowledge of business math.

Considerable knowledge of proper grammar, punctuation and spelling.

Considerable knowledge of business communications.

Knowledge of medical/technical terminology.

Considerable knowledge of office procedures.

Oral and written communications skills; considerable interpersonal skills.

Ability to schedule and prioritize work.

Some supervisory ability.

EXPERIENCE AND TRAINING:

GENERAL EXPERIENCE:

Six (6) years relevant administrative experience.

SUBSTITUTIONS ALLOWED:

Bachelor's degree and two (2) years of relevant experience may be substituted to the general experience

PREFERRED QUALIFICATIONS:

Knowledge of Graduate Medical Education/ACGME Rules and Regulations, HuskyCT, UConn Health UAR system, Healthstream, MyEvaluations, SurveyMonkey.

Experience taking minutes at meetings and managing outlook calendars for faculty.

Strong knowledge and proficiency of Microsoft Office Suite (specifically Excel and mail merge) and Adobe products.

SCHEDULE:

This position is full-time, 40 hours per week, Monday through Friday, 7:30 am to 4:00 pm with a 30-minute unpaid meal break.