Program Administrator

State of West Virginia; Charleston (WV); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Benefits package

Job summary

State of West Virginia is seeking a detail‑oriented administrator to support the Division of Corrections and Rehabilitation with contract oversight, budgeting, and reporting. The role involves coordinating committees, drafting bid specifications, and compiling monthly financial and performance data for DCR Executive Leadership.

The position requires a Bachelor's degree and at least five years of administrative experience, with travel as needed. State benefits are included.

Qualifications

• Bachelor’s degree required.
• 5 years of full-time (or equivalent) administrative experience.
• Experience organizing and coordinating administrative program initiatives.

Responsibilities

• Monitor and manage major agency contracts to ensure compliance.
• Monitor the agency budget in relation to contracts and services.
• Research products and supplies required by the agency.
• Participate in evaluation committee practices in the RFP/RFQ process.
• Draft proper specifications for needed agency contracts for goods and services.

Skills

Administrative coordination

Education

Bachelor’s degree

Job description

Nature of Work

This position reports to the Director of Operations for the Division of Corrections and Rehabilitation serving all Bureaus of DCR. Under general supervision, performs aspects of fiscal, purchasing and auditing. Monitor and manage major agency contracts to ensure compliance; monitor the agency budget in relation to contracts and services. Conduct research on products and supplies required by the agency. Participate in evaluation committee practices in the RFP and RFQ process. Research and draft proper specifications for needed agency contracts for the purchase of goods, and services. Coordinate and chair committees made up of subject matter experts both internal and external to provide input into needed bid specifications for the purchase of goods and contracted services. Review all monthly services and commission reports to ensure commission amounts are correct. Maintain balance spreadsheets of commissions received. Manage and compile data for reports to be reviewed by DCR Executive Leadership. Review accounts receivable and accounts payable reports to assist Parole Services with debt owed by parolees. Provide monthly reports of Parole Supervision fees and Electronic Monitoring fees to DCR Executive Leadership. Other duties as assigned. Occasional travel required.

Minimum Qualifications

• Training: Bachelor’s degree from an accredited college or university.
• Substitution: Experience as described below may substitute for the required training at a rate of one (1) year of experience for every thirty (30) hours of training.
• Experience: Five (5) years of full‑time or equivalent part‑time paid administrative experience in organizing and coordinating administrative program initiatives.

State employment offers a variety of benefits.