Program & Administrative Operations Specialist

Northwestern University; Chicago (IL); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Tuition benefits for employee and_dep.

Paid vacation and holidays

Job summary

Northwestern University is seeking an experienced administrative coordinator to streamline operations across education, research, and program administration. You will create and maintain documents, reports, and databases while supporting HR, accounting, and student services.

The role involves calendar management, event coordination, and ensuring compliance with procedures. Applicants should have strong communication skills, attention to detail, and the ability to work with faculty, staff, and

Qualifications

• A high school diploma or equivalent required.
• 4 years of administrative support or related experience required.

Responsibilities

• Respond to and compose correspondence.
• Create and maintain standard spreadsheets and databases.
• Prepare queries, reports, statistics, tables, charts, etc. from various sources.
• Maintains websites and updates information via CMS.
• Approve expenses and maintain financial records; prepare forms.
• Manage supervisor's calendar and travel arrangements.
• Coordinate events, budgets, and lab/resource management.
• Provide administrative support for student services and HR processes.

Skills

Word processing

Spreadsheets

Email

Database software

Education

High school diploma or equivalent

Tools

Epic Systems

Job description

Northwestern University is seeking an experienced administrative coordinator to streamline operations across education, research, and program administration. You will create and maintain documents, reports, and databases while supporting HR, accounting, and student services.

The role involves calendar management, event coordination, and ensuring compliance with procedures. Applicants should have strong communication skills, attention to detail, and the ability to work with faculty, staff, and