Part-Time Program Operations & Admin Specialist

Northwestern University; Evanston (IL); Hybrid; USD 18,000 - 24,000; Part time

Benefits offered by this job

Health insurance

Tuition benefits

Paid vacation

Job summary

Northwestern University is seeking a part-time Program Assistant to support the PI group with administrative processes, documents, calendars, and travel arrangements. The role includes maintaining CVs, preparing reports, and assisting with letter writing activities.

The position is 20 hours per week for a one-year term, eligible for renewal based on performance and funding. The site involves coordination of events and websites/databases, with routine payroll and grant/budget tasks.

Qualifications

• University diploma or equivalent required.
• 2 years of administrative support or relevant experience required.
• Knowledge of word processing, spreadsheets, email and database software.

Responsibilities

• Respond to correspondence and compose communications.
• Create and maintain standard spreadsheets and databases.
• Prepare queries, reports and statistics from various sources.
• Manage PI calendar and travel arrangements
• Assist with HR activities and policy explanations
• Coordinate events, registrations and agendas

Skills

Administrative support

Microsoft Word

Microsoft Excel

Documentation

Communication

Education

University diploma or equivalent

Preferred: Science or Engineering degree

Tools

Database software

Email software

Job description

Northwestern University is seeking a part-time Program Assistant to support the PI group with administrative processes, documents, calendars, and travel arrangements. The role includes maintaining CVs, preparing reports, and assisting with letter writing activities.

The position is 20 hours per week for a one-year term, eligible for renewal based on performance and funding. The site involves coordination of events and websites/databases, with routine payroll and grant/budget tasks.