Program Administrative Assistant - part time

Behavioral Health Network, Inc.; Somerville (MA); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

PTO (paid time off)

403(b) retirement plan

Educational assistance

Medical, dental, vision insurance

Employee assistance program

Job summary

Behavioral Health Network, Inc. is seeking an Administrative Assistant to support the OTP team. You will welcome individuals served, complete intake, and maintain records across Carelogic and EHR systems.

The role requires strong communication skills, empathy for individuals in recovery, and proficiency with Microsoft Office. Competitive benefits and a mission-driven environment are offered.

Qualifications

• High School Diploma or GED required.
• 1 year of administrative/secretarial support experience preferred.
• Proficient in Microsoft Office and standard office equipment.

Responsibilities

• Welcome individuals served and visitors and complete intake documentation.
• Enter and maintain records in Carelogic, Central Registry, and Methasoft.
• Schedule intake diagnostics and appointments; alert clinical staff of admissions.
• Scan and maintain intake and treatment documentation in the EHR library.
• Answer calls, coordinate referrals with clinical staff, and collect payments.

Skills

Empathy

Communication

Team coordination

Microsoft Office

Education

High School Diploma or GED

Tools

Microsoft Office

Carelogic

EHR documentation systems

Job description

Behavioral Health Network (BHN) is a leading statewide provider of behavioral health services and a Certified Great Place to Work. Since 1938, BHN has helped individuals, families, and communities thrive through compassionate, high-quality care and support. With deep roots in Western Massachusetts and a growing presence in communities throughout the state, we are currently seeking an Administrative Assistant to join our OTP team and help advance our mission of empowering people to live healthier, more fulfilling lives.

What We Offer:

• Meaningful Administrative Role - Serve as a key point of contact for individuals served, supporting their treatment journey from day one.
• Professional Growth - Develop skills across clinical documentation systems, office operations, and community coordination.
• Supportive Team Culture - Join a collaborative workplace guided by our HEART values: Humanity, Empowerment, Accountability, Respect, and Teamwork.
• Stability & Opportunity - Build your career with a respected organization serving Massachusetts communities since 1938.
• Comprehensive Benefits - Generous PTO, 403(b), educational assistance, medical, dental, vision, employee assistance programs, and more.
• Certified Great Place to Work - Work for an organization recognized for creating a positive and engaging employee experience.

What You Will Do:

• Welcome individuals served and visitors, and complete the intake process, including demographic information and required documentation.
• Enter and maintain accurate records in Carelogic, Central Registry, and Methasoft platforms.
• Schedule intake diagnostics and appointments, and alert clinical and nursing staff of admissions.
• Scan and maintain intake and treatment documentation in the EHR document library.
• Answer incoming calls, coordinate referrals with clinical staff, and collect payments/copayments as needed.

Who You Are:

• High School Diploma or GED required.
• One year of prior administrative/secretarial support experience.
• Proficient in Microsoft Office and standard office equipment.
• Excellent interpersonal, verbal, and written communication skills.
• Ability to work effectively with individuals recovering from substance use disorders and understand the sensitivities of the population served.

We Hire for HEART! Since 1938, BHN has delivered high-quality, culturally responsive behavioral health care, building deep roots in Western Massachusetts while expanding our impact in communities throughout the state. Our core values-Humanity, Empowerment, Accountability, Respect, and Teamwork-guide how we lead, serve, and support one another. If you're ready to bring your organizational skills to a mission-driven team where your work truly matters, we'd love to hear from you.

Pay Range: $22 - $25 per hour

BHN is committed to social justice and diversity and strongly encourages diverse candidates to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.