Program Admin

Hose-McCann Telephone Co.; Deerfield Beach (FL); On-site; USD 55,000 - 85,000; Full time

Job summary

Hose-McCann Telephone Co. is seeking a Program Admin to oversee administrative functions supporting organizational programs, aligning activities with strategic goals and ensuring operational efficiency.

This role serves as a liaison among departments and external partners, manages resources and timelines, and maintains compliant program documentation and budgets. US Citizenship is required due to government contracts.

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 3 years of program or project administration/management experience.
• Proficiency with MS Office and project management tools.
• Strong organizational, multitasking, and detail-orientation.
• Excellent written and verbal communication.

Responsibilities

• Coordinate and manage administrative tasks for program planning, execution, and monitoring.
• Develop and maintain program documentation, including schedules and reports.
• Facilitate communication between program teams, stakeholders, and external partners.
• Monitor program budgets and resource allocation.
• Support risk management by identifying issues and mitigation strategies.
• Organize meetings, prepare agendas, and document minutes.
• Ensure adherence to policies, procedures, and regulatory requirements.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

Education

Bachelor’s degree in Business Administration/Management

Tools

Microsoft Office Suite

Project management software

Job description

Job Description

Job Description

About the Role:

The Program Admin plays a critical role in overseeing and coordinating administrative functions that support the successful execution of organizational programs. This position ensures that all program activities align with strategic objectives, maintaining operational efficiency and compliance with company policies. The role involves managing resources, timelines, and communication channels to facilitate seamless program delivery. The Program Admin acts as a liaison between various departments, stakeholders, and external partners to ensure clarity and alignment on program goals. Ultimately, this position drives the administrative backbone that enables programs to meet their targets and deliver value to the organization.

Based on our government contracts, US Citizenship is required.

Minimum Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field.
• At least 3 years of experience in program or project administration or management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.

Preferred Qualifications:

• Project Management Professional (PMP) or similar certification.
• Experience working in a matrixed or cross-functional team environment.
• Familiarity with budgeting and financial tracking tools.
• Knowledge of compliance standards relevant to the industry.
• Experience with data analysis and reporting tools.

Responsibilities:

• Coordinate and manage administrative tasks related to program planning, execution, and monitoring.
• Develop and maintain program documentation, including schedules, reports, and compliance records.
• Facilitate communication between program teams, stakeholders, and external partners to ensure alignment and timely updates.
• Monitor program budgets and resource allocation to support efficient program delivery.
• Support risk management activities by identifying potential administrative issues and implementing mitigation strategies.
• Organize meetings, prepare agendas, and document minutes to track progress and action items.
• Ensure adherence to organizational policies, procedures, and regulatory requirements throughout program execution.

Skills:

The Program Manager Admin utilizes organizational skills daily to manage multiple program components simultaneously, ensuring deadlines and deliverables are met. Communication skills are essential for coordinating between diverse teams and stakeholders, facilitating clear and effective information flow. Proficiency with project management and office software enables efficient tracking of schedules, budgets, and documentation. Analytical skills support the identification of risks, and the development of mitigation plans to maintain program integrity. Additionally, attention to detail ensures compliance with policies and accuracy in reporting, which is critical for successful program outcomes.

Equal Opportunity Employer/Veterans/Disabled

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.