Professional Staff Assistant 1

Los Alamos National Laboratory; Los Alamos (NM); On-site; USD 42,000 - 54,000; Full time

Job summary

Los Alamos National Laboratory is seeking an experienced Professional Staff Assistant to provide administrative support to the Advanced Sources and Detectors Project Office. The role requires strong organizational skills, superb customer service, and the ability to manage multiple tasks with deadlines in a fast-paced setting.

The position is onsite full-time in Los Alamos, NM, with responsibilities including calendar management, travel reimbursements, procurement, and coordination of meetings

Qualifications

• Bachelor's Degree and 2 years related experience, or equivalent.
• Strong organizational skills with ability to manage multiple deadlines.
• Experience with travel requests, reimbursements, procurement, timekeeping, onboarding or similar.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook.
• Excellent verbal and written communication and customer service.

Responsibilities

• Provide professional administrative support to the ASD Project Office.
• Manage calendars, meetings, and logistics for local and cross-organizations events and visitors.
• Support special projects and initiatives and collaborate with the administrative team.
• Work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
• Maintain professionalism and accountability in daily operations.

Skills

Advanced administrative support

Customer service

Calendar management

Microsoft Office

Communication skills

Education

Bachelor's Degree

Tools

Concur

Timekeeping systems

Procurement systems

Job description

What You Will Do

The Associate Laboratory Directorate for Infrastructure and Capital Projects (ALDICP) has an immediate opening for an experienced and highly motivated customer service focused individual to provide professional administrative support to the Advanced Sources and Detectors (ASD) Project Office.

The Professional Staff Assistant is a key member of the administrative support team, providing foundational office and operational support. This position requires strong organizational skills, exceptional customer service orientation, attention to detail, and the ability to manage multiple tasks and deadlines in a fast-paced environment. This role demands a high level of professionalism, self-motivation, and accountability for meeting deadlines and commitments while building proficiency in core administrative functions. The successful candidate must be able to work independently, prioritize tasks effectively using sound decision-making and good judgment, and support special projects and initiatives. This role involves regular collaboration with the administrative support team within the division and across the directorate.

This position is required to be onsite full-time.

What You Need

Minimum Job Requirements

• Demonstrated advanced-level administrative support experience in a busy office environment with experience organizing, prioritizing, and following through to completion multiple tasks under pressure of deadlines, interruptions and changing priorities.
• Significant customer service experience with the demonstrated ability to respond to customer requests and provide timely responses while delivering professional service.
• Demonstrated skills and experience with travel requests, reimbursements, procurement, timekeeping, onboarding or similar.
• Demonstrated experience providing complex calendar management, meeting prioritization, managing schedule conflicts, and planning logistics for local and cross-organizations meetings, events and visitors.
• Demonstrated experience exercising sound judgment to resolve complex administrative issues with limited guidance.
• Demonstrated advanced experience with Microsoft applications (Word, Excel, PowerPoint and Outlook), Concur, Teams or comparable systems and software.
• Exceptional oral, written, and interpersonal skills, with the ability to work with staff internal and external to the organization, including higher-level stakeholders.

Education

Position requires a Bachelor's Degree and 2 years related experience; or, an equivalent combination of education and experience directly related to this position.

Desired Qualifications

• Experience supporting senior leadership
• Familiarity with Laboratory organizational structure
• Knowledge of Laboratory mission
• Active Q clearance desired

Work Location

The work location for this position is onsite and located in Los Alamos, NM USA. All work locations are at the discretion of management.

Position Commitment

Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 2 years.

• Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.

Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security.

Our generous benefits package includes:

• PPO or High Deductible medical insurance with the same large nationwide network
• Dental and vision insurance
• Free basic life and disability insurance
• Paid childbirth and parental leave
• Award-winning 401(k) (6% matching plus 3.5% annually)
• Learning opportunities and tuition assistance
• Flexible schedules and time off (PTO and holidays)
• Onsite gyms and wellness programs
• Extensive relocation packages (outside a 50 mile radius)

Additional Details

Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

No Clearance: Position does not require a security clearance. Selected candidates will be subject to drug testing and other pre-employment background checks.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.

Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to [e-mail] or call (505)-664-6947.