Production WIP (Work-in-Progress) Coordinator - SC.MTMA.S4

Intelligent Manufacturing Solutions; Orlando (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Intelligent Manufacturing Solutions’ Advanced Laser Systems Technology unit in Orlando is seeking a Production WIP Coordinator. The role focuses on monitoring and managing WIP inventory across manufacturing, ensuring accurate records, timely material movement, and adherence to the production schedule.

The position requires collaboration with Production, Warehouse, Planning, and Quality teams and offers an opportunity to contribute to efficiency in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• Associate's or Bachelor's in Supply Chain/Manufacturing preferred.
• 4+ years in manufacturing, inventory control, or production planning.
• Experience with ERP/MRP systems (Infor, Syteline, Costpoint, SAP, Oracle, MS Dynamics) preferred.
• Experience with cycle counts, reconciliations, and audits preferred.
• Lean manufacturing knowledge preferred.

Responsibilities

• Track and monitor WIP inventory across manufacturing operations.
• Maintain accurate inventory records in ERP/MRP systems.
• Coordinate material movement between production departments.
• Investigate and resolve inventory discrepancies and shortages.
• Support production scheduling with material availability.
• Generate WIP reports to identify bottlenecks and issues.
• Collaborate with Production, Warehouse, Planning, and Quality teams.
• Conduct cycle counts and inventory audits.
• Update management with production status reports.
• Assist month-end inventory reconciliation and reporting.
• Ensure compliance with inventory control procedures and quality standards.
• Support continuous improvement for inventory accuracy and workflow efficiency.
• Utilize Excel and reporting tools to analyze data.
• Work independently while managing multiple priorities.

Skills

Inventory control

Excel

Analytical

Communication

Cross-functional collaboration

Attention to detail

Production scheduling

Lean Manufacturing

Multitasking

Lifting up to 25 lbs

Education

HS Diploma

Assoc./Bachelors in Supply Chain/Manufacturing

ERP/MRP experience

Tools

Infor

Syteline

Costpoint

SAP

Oracle

MS Dynamics

Job description

Description

Advanced Laser Systems Technology (ALST) has an immediate opening for a Production WIP (Work-in-Progress) Coordinator. ALST is located in Orlando, Florida and is part of Intelligent Manufacturing Solutions (IMS) which is headquartered in Londonderry, NH. ALST is an established leader in Electro-Optical laser systems for military defense applications domestically and internationally. As a trailblazer in designing and developing highly engineered, innovative solutions, ALST is world renowned for its expertise in the areas of laser range finders and laser designators and our employees are unified in a shared dedication to our customers’ mission and quest for professional growth. We offer an alternative work schedule and the opportunity to work with a talented and diverse group of professionals.

Requirements

Job Summary

The Production WIP (Work-in-Progress) Coordinator is responsible for monitoring, tracking, and managing work-in-progress inventory throughout the manufacturing process. This role ensures accurate inventory records, timely movement of materials, production schedule adherence, and effective communication between Production, Warehouse, Planning, and Quality teams. The position supports operational efficiency by maintaining inventory accuracy, minimizing production delays, and ensuring materials are available to support production requirements. The role operates with limited supervision while following established inventory control and production procedures.

COMPLEXITY & PROBLEM SOLVING

Works on assignments requiring judgment and initiative. Understands implications of work and makes recommendations for solutions. Encounters problems which are varied and non-routine. Requires basic problem-solving techniques to clearly identify and resolve problems. Impact is short term (typically limited to one year). Scope of impact will be at the department and/or team level. Work may also impact related activities outside of own work team and/or department. Financial accountability is typically confined to proactive management of cost within the project/team.

COLLABORATION & INTERACTION

Determines methods and procedures on new assignments. May be informal team leader via coaching / mentoring more junior employees without direct supervisory responsibilities. Interprets or explains data or information to deliver messages; audience may not be knowledgeable about the subject matter.

KEY RESPONSIBILITIES

• Track and monitor all work-in-progress (WIP) inventory throughout manufacturing operations.
• Maintain accurate inventory records within ERP, MRP, or inventory management systems.
• Coordinate movement of materials between production departments and work centers.
• Investigate and resolve inventory discrepancies, shortages, and transaction errors.
• Support production scheduling by ensuring required materials are available when needed.
• Generate and analyze WIP reports to identify bottlenecks, material shortages, and production issues.
• Collaborate with Production Supervisors, Production Planners, Warehouse personnel, and Quality teams to maintain workflow continuity.
• Conduct cycle counts and inventory audits of WIP materials to ensure inventory accuracy.
• Monitor production orders and update status reports for management.
• Support month-end inventory reconciliation and reporting activities.
• Ensure compliance with company inventory control procedures, quality standards, and manufacturing requirements.
• Assist with continuous improvement initiatives focused on inventory accuracy, workflow efficiency, and production performance.
• Utilize Microsoft Excel and reporting tools to track, analyze, and communicate inventory and production data.
• Work independently while managing multiple priorities in a fast-paced manufacturing environment.

REQUIRED CAPABILITIES

• Strong understanding of inventory control practices and production processes.
• Proficiency in Microsoft Office applications, particularly Excel.
• Strong analytical, organizational, and problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to collaborate effectively with cross-functional teams.
• Strong attention to detail and accuracy.
• Knowledge of production scheduling and material planning concepts preferred.
• Understanding of Lean Manufacturing principles preferred.
• Ability to manage multiple priorities and meet deadlines in a manufacturing environment.
• Ability to walk throughout the manufacturing facility.
• Ability to lift up to 25 pounds occasionally.
• Ability to stand, bend, and reach during inventory audits and production floor activities.

EDUCATION/ EXPERIENCE

• Requires a High School Diploma or equivalent.
• Associate's or Bachelor's Degree in Supply Chain Operations, Business, Manufacturing, or related field preferred.
• Minimum of 4 years of experience in manufacturing, inventory control, production planning, production coordination, or supply chain operations.
• Experience using ERP/MRP systems such as Infor, Syteline, Costpoint, SAP, Oracle, Microsoft Dynamics, or similar inventory management platforms.
• Experience performing cycle counts, inventory reconciliations, and inventory audits preferred.
• Experience generating reports and analyzing production or inventory data preferred.Knowledge of Lean Manufacturing, continuous improvement methodologies, and production scheduling principles preferential.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.