Production & Scheduling Coordinator, Global Music Ops

600 UMG Recordings Inc; Santa Monica (CA); On-site; USD 41,020 - 55,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Mental health coverage

Fertility coverage

Wellbeing reimbursements

Student loan assistance

Tuition reimbursement

401(k) vesting

Flexible PTO

3 weeks PTO

Winter Break

Company holidays

Summer Fridays

Parental leave

Job summary

Universal Music Group is seeking an entry‑level Production Coordinator to support day‑to‑day production and operational workflows across the label. You will act as a liaison between internal departments, artists’ teams, vendors and distribution partners to move projects from planning through delivery.

The role requires excellent organization, attention to detail, and the ability to thrive in a fast‑paced environment with a passion for music and entertainment operations.

Qualifications

• 2+ years of production experience
• Detail oriented with strong follow through
• Thrives in a demanding, fast‑paced environment
• Motivated team player
• Strong critical thinking and problem‑solving skills
• Excellent communicator with relationships
• Extreme attention to detail
• Ability to keep information confidential
• Proficient in Microsoft Office, especially Excel

Responsibilities

• Manage and maintain production executive's calendar, including scheduling meetings, coordinating priorities, and resolving scheduling conflicts.
• Coordinate internal and external meetings, prepare agendas, secure meeting spaces, and distribute relevant materials.
• Serve as a primary point of contact for scheduling and administrative requests on behalf of Production executive.
• Organize domestic and international travel arrangements, itineraries, and expense reports.
• Track departmental deadlines, production milestones, and key deliverables to ensure projects remain on schedule.
• Maintain production trackers, calendars, and department documentation with a high level of accuracy.
• Communicate with cross function teams to facilitate project execution.
• Prepare presentations, reports, meeting notes, and other administrative materials as needed.
• Handle confidential information with professionalism and discretion.
• Anticipate needs, proactively solve problems, and be able to support other team members across projects.

Skills

Calendar management

Travel planning

Cross-functional communication

Problem solving

Detail oriented

Confidential handling

Microsoft Office

Excel

Tools

Microsoft Office

Excel

Job description

Universal Music Group is seeking an entry‑level Production Coordinator to support day‑to‑day production and operational workflows across the label. You will act as a liaison between internal departments, artists’ teams, vendors and distribution partners to move projects from planning through delivery.

The role requires excellent organization, attention to detail, and the ability to thrive in a fast‑paced environment with a passion for music and entertainment operations.