Coordinator, Production

600 UMG Recordings Inc; Santa Monica (CA); On-site; USD 41,020 - 55,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Mental health coverage

Fertility coverage

Wellbeing reimbursements

Student loan assistance

Tuition reimbursement

401(k) vesting

Flexible PTO

3 weeks PTO

Winter Break

Company holidays

Summer Fridays

Parental leave

Job summary

Universal Music Group is seeking an entry‑level Production Coordinator to support day‑to‑day production and operational workflows across the label. You will act as a liaison between internal departments, artists’ teams, vendors and distribution partners to move projects from planning through delivery.

The role requires excellent organization, attention to detail, and the ability to thrive in a fast‑paced environment with a passion for music and entertainment operations.

Qualifications

• 2+ years of production experience
• Detail oriented with strong follow through
• Thrives in a demanding, fast‑paced environment
• Motivated team player
• Strong critical thinking and problem‑solving skills
• Excellent communicator with relationships
• Extreme attention to detail
• Ability to keep information confidential
• Proficient in Microsoft Office, especially Excel

Responsibilities

• Manage and maintain production executive's calendar, including scheduling meetings, coordinating priorities, and resolving scheduling conflicts.
• Coordinate internal and external meetings, prepare agendas, secure meeting spaces, and distribute relevant materials.
• Serve as a primary point of contact for scheduling and administrative requests on behalf of Production executive.
• Organize domestic and international travel arrangements, itineraries, and expense reports.
• Track departmental deadlines, production milestones, and key deliverables to ensure projects remain on schedule.
• Maintain production trackers, calendars, and department documentation with a high level of accuracy.
• Communicate with cross function teams to facilitate project execution.
• Prepare presentations, reports, meeting notes, and other administrative materials as needed.
• Handle confidential information with professionalism and discretion.
• Anticipate needs, proactively solve problems, and be able to support other team members across projects.

Skills

Calendar management

Travel planning

Cross-functional communication

Problem solving

Detail oriented

Confidential handling

Microsoft Office

Excel

Tools

Microsoft Office

Excel

Job description

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world. The Production Coordinator supports the day-to-day execution of production and operational workflows across the label. This entry‑level role serves as a key liaison between internal departments, artists' teams, vendors, manufacturers, and distribution partners to help ensure projects move efficiently from planning through delivery. The ideal candidate is highly organized, detail‑oriented, thrives in a fast‑paced environment, and has a passion for music and entertainment operations.

How You’ll CREATE

• Manage and maintain production executive's complex calendar, including scheduling meetings, coordinating priorities, and resolving scheduling conflicts.
• Coordinate internal and external meetings, prepare agendas, secure meeting spaces, and distribute relevant materials.
• Serve as a primary point of contact for scheduling and administrative requests on behalf of Production executive.
• Organize domestic and international travel arrangements, itineraries, and expense reports.
• Track departmental deadlines, production milestones, and key deliverables to ensure projects remain on schedule.
• Maintain production trackers, calendars, and department documentation with a high level of accuracy.
• Communicate with cross function teams to facilitate project execution.
• Prepare presentations, reports, meeting notes, and other administrative materials as needed.
• Handle confidential information with professionalism and discretion.
• Anticipate needs, proactively solve problems, and be able to support other team members across projects.

Bring Your VIBE

• Minimum 2 years of experience in production of similar role
• Detail oriented with strong follow through - able to organize and prioritize multiple projects
• Ability to work in a demanding, fast‑paced environment
• Highly motivated and with a desire to work in a team environment.
• Strong critical thinking and problem‑solving skills
• Excellent communicator with the ability to build and maintain relationships
• Extreme attention to detail
• Ability to keep information confidential.
• Intermediate to advanced expertise in Microsoft Office suite particularly excel

Perks Playlist

Join an entrepreneurial, global organization where authenticity, boldness, creativity, connection, drive, and insight aren’t just values—they’re how we work every day.

Here are some of the ways we support you along the way (and just a few of the benefits we offer):

• Comprehensive medical, dental, and vision coverage
• Including 100% coverage for out‑patient in‑network mental health services
• Fertility coverage for eligible medical plan participants
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• Student Loan Repayment Assistance and Tuition Reimbursement
• 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution
• A variety of ways to prioritize much‑needed time away from work including:
• Flexible Paid Time Off (PTO) for exempt employees
• 3‑weeks PTO for non‑exempt employees
• 2‑weeks paid Winter Break
• 10 Company Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E‑Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

Please note, UMG is not enrolled in E‑Verify in California and New York, and cannot support employment of candidates whose employer must enroll in E‑Verify, for example candidates on STEM‑OPT.

E‑Verify Participation Poster: English / Spanish E-Verify Right to Work Poster: English | Spanish

Job Category: Administrative Salary Range: $41,020-$55,000

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certificates or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.

We are Universal Music Group, the world’s leading music company. We are the home for music’s greatest artists, innovators and entrepreneurs.