Production Records & Labeling Coordinator

Chan and Chan (USA), LLC; Hanover Township (Luzerne County); On-site; USD 36,000 - 55,000; Full time

Job summary

Chan & Chan USA LLC, a growing food manufacturer in the United States, seeks a Production Clerk to manage production records, labels, and indirect supplies. You will run production reporting, create labels, maintain FSQA-ready records, and ensure accurate, on-time documentation for audits and traceability.

The role requires strong Excel/Word skills, attention to detail, and experience with Sage X3 and label software.

Qualifications

• High school diploma or equivalent.
• 2+ years of clerical, inventory, or production records experience, preferably in manufacturing.
• Strong Excel and Word skills and a high level of accuracy.

Responsibilities

• Prepare daily and weekly production reports (output, labor hours, yield, scrap, and downtime) and enter production results into Sage X3.
• Create, print, and distribute production and quality records (batch sheets, monitoring logs, and checklists) to each line before production starts.
• Collect completed records, check them for completeness and legibility, and route them to the supervisors and FSQA for review.
• File and retain records under FSQA retention rules, and pull them for USDA, FDA, and customer audits.
• Create product labels in NiceLabel from FSQA-approved templates; verify product name, ingredients, allergens, net weight, codes and dates, and the USDA mark before printing, and send any new or changed label to FSQA for approval before use.
• Control label inventory: store labels securely by product, issue them to the lines, and reconcile printed, used, and destroyed labels for every run; investigate any differences with FSQA.
• Manage indirect supplies (items not on the bills of materials, such as PPE, gloves, and trash bags): track inventory, reorder, place purchase orders within approved limits, receive and stock deliveries, and issue supplies from the supply room.
• Support the production schedule: enter, print, and distribute daily schedules and changes.
• Provide administrative support: package and ship samples, and complete data entry, recurring reports, and other administrative projects in Sage X3 and Excel.
• Keep forms and records current with FSQA document control so only the latest versions are in use.
• Flag errors, missing records, and reporting trends to the Operations Manager.

Skills

Excel

Word

Attention to detail

Organization

Record keeping

Education

High school diploma or equivalent

Tools

Sage X3

NiceLabel

Excel

Job description

Chan & Chan USA LLC, a growing food manufacturer in the United States, seeks a Production Clerk to manage production records, labels, and indirect supplies. You will run production reporting, create labels, maintain FSQA-ready records, and ensure accurate, on-time documentation for audits and traceability.

The role requires strong Excel/Word skills, attention to detail, and experience with Sage X3 and label software.