Production Operations & Document Control Associate

Silfab Solar Inc.; Charlotte (NC); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Paid Time Off

Job summary

Silfab Solar Inc. is seeking an Operations Assistant to coordinate document control, data management, KPI reporting, and operational support. The role emphasizes accuracy, organization, and cross-functional collaboration in a manufacturing environment.

Responsibilities include inputting data into registers, generating control reports, maintaining controlled copies of documents and drawings, and supporting production with timely information and traceable records.

Qualifications

• Bachelor’s Degree in a relevant field or equivalent experience.
• Minimum 1 year of experience in a manufacturing environment.
• Strong document control and data management experience.
• Proficient in Microsoft Office, especially Excel.

Responsibilities

• Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
• Input document data into the standard registers and formats ensuring that the information is accurate and up to date.
• Generate the various documents and control reports as required.
• Typing of site documents and follow up of all the site needs.
• Ensure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable.
• Maintain updated records of all approved documents and drawings and their distribution clearly.
• Maintain the documents and drawings in the Document Control folder under safe custody without any damage or deterioration with easy traceability.
• Maintain the files and control logs as required by the project.
• Collect and maintain historical records of all quality-related in-process check sheets, process-related worksheets, and production-related worksheets in a system that allows for easy document retrieval.
• Help maintain and manage maintenance database.
• Maintain Health & Safety committee meeting minutes and open items list, updating as required.
• Maintain operations training matrix.
• Generate daily and weekly attendance reports, recording responses from supervisors to justify absenteeism or lateness.
• Generate Ops review open-issues list and follow up on open items with appropriate owners.
• Maintains and updates operations rosters (employee list).
• Monitors employee performance review dates and completions and follows up with Supervisor as needed.
• Works with Production and Management team to coordinate activities between multiple Washington facilities.
• Washington Document control ISO administrator assisting with Audit reviews.
• Facilitates Production team purchasing activities & blanket orders, monitoring facilities budgets approving invoices, admin for Fastenal machine access.
• Creating, maintaining, and distributing schedules for production: Pittman/3-shift for Washington Facilities.
• Working with Management teams for Washington facilities on weekly management reporting of KPI’s.
• Ad hoc reporting & visualization of data for KPI and management reports.
• Performs any other tasks deemed necessary by management.

Skills

Exceptional organizational skills

Team-oriented with strong comunicação

Cross-functional collaboration

Attention to detail

Education

Bachelor’s Degree in a relevant field

Tools

Microsoft Office

Excel

Job description

Silfab Solar Inc. is seeking an Operations Assistant to coordinate document control, data management, KPI reporting, and operational support. The role emphasizes accuracy, organization, and cross-functional collaboration in a manufacturing environment.

Responsibilities include inputting data into registers, generating control reports, maintaining controlled copies of documents and drawings, and supporting production with timely information and traceable records.