Production Operations Administrator

MPX; La Vergne (TN); Sur place; USD 36 000 - 54 000; Plein temps

Résumé du poste

MPX in LaVergne, TN, is seeking a Production Operations Administrator to oversee and optimize department workflow, manage the production inbox, and ensure timely completion of jobs. The role requires strong organization, detail orientation, and the ability to multitask in a fast-paced environment.

Key duties include prioritizing tasks to meet SLA deadlines, maintaining SOPs, coordinating with SFX, and supporting equipment maintenance, audits, and mail handling.

Qualifications

• High school diploma or equivalent.
• Two years related experience preferred.

Responsabilités

• Organize incoming work and re-prioritize to meet SLA timelines.
• Develop, maintain, and update SOPs to improve workflows.
• Serve as the point of contact between SFX and MPX for department work.
• Submit and track IT support tickets and machine maintenance requests.
• Sign off on department audit sheets.
• Maintain records and shred sensitive mail as required.
• Assist with administrative duties and cross‑department support.
• Assist in training new hires on department processes.
• Support on the production floor with mail handling tasks.
• Coordinate daily mail pickups and courier requests.
• Oversee dropouts/reprints and ensure proper handling.
• Address check deposits promptly.

Connaissances

Organizational skills

Attention to detail

Team player

Communication

Time management

Safety awareness

Self-starter

Learning mindset

Adaptability

Math basics

Outils

Microsoft Outlook

Microsoft Word

Microsoft Excel

Color printing

Mail handling equipment

Description du poste

All Jobs > Production Operations Administrator

The Production Operations Administrator is responsible for overseeing and optimizing workflow within the department. This role involves managing incoming work, overseeing the production inbox, organizing tasks, and ensuring the timely and accurate completion of jobs. The role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Duties/Responsibilities

• Organize incoming work and re-prioritize as needed for department team members, ensuring that tasks are completed within Service Level Agreement (SLA) timelines.
• Develop, maintain, and update Standard Operating Procedures (SOPs) to improve workflows within the department.
• Serve as the point of contact between SFX and MPX for all department-related work.
• Ensure necessary equipment is adjusted to specifications and submit and update IT support tickets and machine maintenance tickets as required.
• Sign off on department audit sheets before and after completion.
• Maintain records and safely shred potentially sensitive mail as required by company policy.
• Assist with various administrative duties as required, helping other departments when needed.
• Assist in training new hires in department processes and company procedures.
• Help with department tasks, unloading mail pallets, sorting mail, and other physical tasks on the production floor.
• Prepare mail for daily pickups, request courier services for specific pickups and deliveries as needed.
• Oversee the dropouts/reprints process and ensure proper handling.
• Ensure check deposits are addressed promptly.

Required Skills and Abilities

• Confident in using technology, especially Microsoft Outlook, Word, and Excel.
• Highly organized with exceptional attention to detail, able to manage a large workload in a fast-paced environment.
• Ability to work well with others in a team environment.
• Effective communication with co-workers and supervisors, both visually, orally, and in writing.
• Strong time management skills to prioritize tasks and meet deadlines.
• Ability to perform job functions safely and responsibly.
• Basic understanding of math, including fractions and percentages.
• A self-starter with a continuous drive for improvement; eager to learn and grow in the role.
• Familiarity with color printing, mail inserting, and/or scanning equipment.

Education and Experience

• High school diploma
• At least two years related experience required

Physical Requirements

• Frequently lift 10-20 lbs., and occasionally up to 50 lbs.
• Ability to stand for 10-12 hours per day.
• Ability to bend, push, and pull carts; assist with unloading pallets and sorting mail.

We are required to notify employees and applicants that MPX and SFX America utilize video monitoring equipment in our Portland, ME and LaVergne, TN locations. Cameras are located throughout the buildings and are designed to capture movement between locked areas that require badge access, both ingress and egress from the building and internally between MPX and SFX in order to capture who is coming and going from the building including personnel and/or visitors. In addition, cameras are pointed at areas where physical media is being handled. Access is restricted to authorized personnel based on their role, and MPX maintains documented physical security controls within its IT Policy that govern facility access, visitor management, and video surveillance.