Production Office Manager: Invoicing, Costing & Ops

Promotional Resources; Saint Joseph (MN); On-site; USD 45,000 - 62,000; Full time

Job summary

Promotional Resources seeks an Office Manager to oversee day-to-day administrative and financial tasks within our production facility. You will ensure orders move from entry through production, invoicing, and payment while coordinating with sales, production, and accounting to maintain accuracy and profitability.

The role emphasizes attention to detail, follow-through, and proactive process improvements to support timely invoicing and customer satisfaction.

Qualifications

• Experience with invoicing, A/R, A/P, job costing, Excel and accounting software.
• Strong attention to detail and ability to supervise office processes.
• Manufacturing, printing, promotional products, apparel decoration or similar production exposure is valuable.

Responsibilities

• Invoicing and job costing: review orders and verify costs before invoicing.
• Accounting tasks: apply payments, monitor balances, and reconcile transactions.
• Order and production administration: verify POs, approvals, shipping, and tax info.
• Customer service: resolve questions on orders, invoices, payments, and discrepancies.
• Office management: oversee daily workflows and maintain organized records.
• Management support: provide leadership with financial metrics and process improvements.

Skills

Invoicing

Accounts receivable

Accounts payable

Job costing

Excel

Accounting software

Customer service

Office workflow

Job description

Promotional Resources seeks an Office Manager to oversee day-to-day administrative and financial tasks within our production facility. You will ensure orders move from entry through production, invoicing, and payment while coordinating with sales, production, and accounting to maintain accuracy and profitability.

The role emphasizes attention to detail, follow-through, and proactive process improvements to support timely invoicing and customer satisfaction.