Production & Facilities Manager

StageLync; Pennsylvania; On-site; USD 55,000 - 60,000; Full time

Job summary

Quintessence Theatre Group seeks a Production and Facilities Manager to supervise main stage and educational productions and manage facilities. You will handle budgeting, scheduling, supply orders, and coordination across departments. Night and weekend work is required during production periods.

This is a full-time, salaried position reporting to the Executive Director. Responsibilities include labor scheduling, contract negotiations, calendar management, and ensuring timely, on-budget

Qualifications

• Experience in production/facility management for theatre, dance, opera, or live events.
• Exemplary communication skills, both oral and written.
• Experience leading and managing groups of artistic and production collaborators.
• Experience with labor relations, specifically with USA, AEA, and SDC contracts and rules.
• Mastery of common office software, especially Google Docs, Google Sheets, Google Calendar, and Zoom.
• Proficiency in CAD software (VectorWorks, Visio) and Adobe Creative Cloud applications preferred.
• Ability to refer to architectural and electrical plans, diagrams, local code requirements, equipment manuals, contracts, show riders and other documents in preparing and executing production plans and designs.
• Ability to create and edit CAD drawings of event designs and setups to detail resources and plans for load-in and implementation.

Responsibilities

• Budget management and reporting to the Executive Director for all production activities.
• Schedule labor for all production and shop needs at the Sedgwick Theater.
• Negotiate contract terms for designers and production staff.
• Facilitate production and design meetings, and coordinate communication between artistic and production teams.
• Manage production calendars and ensure timelines are followed.
• Negotiate pricing and procure all technical elements for each production.
• Ensure productions meet standards of artistry and safety.
• Oversee load-ins/outs and care of Sedgwick Theater and lobbies.
• Supervise events and education programs, coordinating with outside renters as needed.
• Coordinate facilities repairs and scheduling with outside contractors.

Skills

Production/Facilities management

Communication skills

Leadership

Labor relations (AEA/SDC)

CAD literacy

Google Workspace

General office software

Driver's license

Tools

VectorWorks

Visio

Adobe Creative Cloud

Job description

The Production and Facilities Manager

The Production and Facilities Manager supervises all main stage and educational productions and events and has overall responsibility for facilities management. They are responsible for budgeting, scheduling work, ordering supplies, and coordinating various production departments. This position hires the technical crew and works with the management team to make sure the technical elements of a show are completed safely, on time, and on budget. Night and weekend work is required during production periods. This is a full-time, salaried position which reports to the Executive Director.

Duties include:

• Manage budget and report to Executive Director on spending for all production activities.
• Schedule labor for all production and shop needs at the Sedgwick Theater.
• Negotiate contract terms for designers and production staff.
• Facilitate production and design meetings, and other communication between artistic and production teams.
• Manage production calendars ensuring timelines are communicated and stay on track.
• Negotiate pricing and procure all technical elements needed for each production.
• Ensure that all productions maintain standards of artistry.
• Ensure timely completion of construction of scenic elements, load-in, lighting, and sound installation, as well as strike and proper restoration.
• Supervise load-ins and load-outs to ensure care of the Sedgwick Theater and lobbies.
• Supervise events and education programs held in the Sedgwick Theater, coordinating with outside renters as needed.
• Act as point person for all facilities repair needs, including tenant occupied spaces, scheduling outside contractors as needed.

Qualifications and Requested Skills:

• Experience in production/facility management for theatre, dance, opera, or other live events.
• Exemplary communication skills, both oral and written.
• Experience leading and managing groups of artistic and production collaborators.
• Experience with labor relations, specifically with USA, AEA, and SDC contracts and rules.
• Mastery of common office software, especially Google Docs, Google Sheets, Google Calendar, and Zoom.
• Proficiency in CAD software (VectorWorks, Visio) and Adobe Creative Cloud applications preferred.
• Ability to refer to architectural and electrical plans, diagrams, local code requirements, equipment manuals, contracts, show riders and other available documents in preparing and executing production plans and designs.
• Ability to create and edit CAD drawings of event designs and setups to detail necessary resources and plans for the load-in and implementation of productions and special events.
• Valid driver’s license and reliable transportation.
• Experience in various production disciplines, including carpentry, rigging, sewing, lighting, sound, and projections desired.
• Self-motivated, honest, thoughtful, and composed.
• Ability to focus both on details and on large concepts and strategic issues.
• Ability to navigate through diverse and sometimes competing priorities.

Salary Range: $55,000 - $60,000 plus benefits and paid time off

Applications will be reviewed as they are received. Quintessence hopes to hire for this position before the end of October.

Quintessence Theatre Group is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, sexual orientation, gender identity, veteran status, height, weight, or marital status in employment of the provision of services or any other category protected by law.