Production & Facilities Manager

Theatre Philadelphia; Philadelphia (Philadelphia County); On-site; USD 65,000 - 95,000; Full time

Job summary

Quintessence Theatre Group in Philadelphia seeks an experienced Production and Facilities Manager to supervise main stage and educational productions, and oversee facilities management. You will budget, schedule work, order supplies, hire the technical crew, and coordinate with management to keep all technical elements on time and on budget.

Night and weekend work is required during production periods. This is a full-time, salaried role reporting to the Executive Director.

Qualifications

• Experience in production/facility management for theatre, dance, opera, or other live events.
• Exemplary communication skills, both oral and written.
• Experience leading and managing groups of artistic and production collaborators.
• Experience with labor relations, specifically with USA, AEA, and SDC contracts and rules.
• Mastery of common office software, especially Google Docs, Google Sheets, Google Calendar, and Zoom.
• Proficiency in CAD software (VectorWorks, Visio) and Adobe Creative Cloud applications preferred.
• Ability to refer to architectural and electrical plans, diagrams, local code requirements, equipment manuals, contracts, show riders and other available documents in preparing and executing production plans and designs.
• Ability to create and edit CAD drawings of event designs and setups to detail necessary resources and plans for the load-in and implementation of productions and special events.
• Valid driver's license and reliable transportation.
• Experience in various production disciplines, including carpentry, rigging, sewing, lighting, sound, and projections desired.
• Self-motivated, honest, thoughtful, and composed.
• Ability to focus both on details and on large concepts and strategic issues.
• Ability to navigate through diverse and sometimes competing priorities.

Responsibilities

• Manage budget and report to Executive Director on spending for all production activities.
• Schedule labor for all production and shop needs at the Sedgwick Theater.
• Negotiate contract terms for designers and production staff.
• Facilitate production and design meetings, and other communication between artistic and production teams.
• Manage production calendars ensuring timelines are communicated and stay on track.
• Negotiate pricing and procure all technical elements needed for each production.
• Ensure that all productions maintain standards of artistry.
• Ensure timely completion of construction of scenic elements, load-in, lighting, and sound installation, as well as strike and proper restoration.
• Supervise load-ins and load-outs to ensure care of the Sedgwick Theater and lobbies.
• Supervise events and education programs held in the Sedgwick Theater, coordinating with outside renters as needed.
• Act as point person for all facilities repair needs, including tenant occupied spaces, scheduling outside contractors as needed.

Skills

Production management

Facilities management

Budgeting

Scheduling

Communication

CAD

VectorWorks

Visio

Adobe Creative Cloud

Google Docs/Sheets/Calendar/Zoom

Driver's license

Tools

VectorWorks

Visio

Adobe Creative Cloud

Job description

Position Description: Quintessence Theatre, beginning its 17th season of producing epic, classic theatre in Northwest Philadelphia, seeks an experienced Production and Facilities Manager to join our team. The Production and Facilities Manager supervises all main stage and educational productions and events and has overall responsibility for facilities management. They are responsible for budgeting, scheduling work, ordering supplies, and coordinating various production departments. This position hires the technical crew and works with the management team to make sure the technical elements of a show are completed safely, on time, and on budget. Night and weekend work is required during production periods. This is a full-time, salaried position which reports to the Executive Director.

Duties

• Manage budget and report to Executive Director on spending for all production activities.
• Schedule labor for all production and shop needs at the Sedgwick Theater.
• Negotiate contract terms for designers and production staff.
• Facilitate production and design meetings, and other communication between artistic and production teams.
• Manage production calendars ensuring timelines are communicated and stay on track.
• Negotiate pricing and procure all technical elements needed for each production.
• Ensure that all productions maintain standards of artistry.
• Ensure timely completion of construction of scenic elements, load-in, lighting, and sound installation, as well as strike and proper restoration.
• Supervise load-ins and load-outs to ensure care of the Sedgwick Theater and lobbies.
• Supervise events and education programs held in the Sedgwick Theater, coordinating with outside renters as needed.
• Act as point person for all facilities repair needs, including tenant occupied spaces, scheduling outside contractors as needed.

Qualifications

• Experience in production/facility management for theatre, dance, opera, or other live events.
• Exemplary communication skills, both oral and written.
• Experience leading and managing groups of artistic and production collaborators.
• Experience with labor relations, specifically with USA, AEA, and SDC contracts and rules.
• Mastery of common office software, especially Google Docs, Google Sheets, Google Calendar, and Zoom.
• Proficiency in CAD software (VectorWorks, Visio) and Adobe Creative Cloud applications preferred.
• Ability to refer to architectural and electrical plans, diagrams,local code requirements, equipment manuals, contracts, show riders and other available documents in preparing and executing production plans and designs.
• Ability to create and edit CAD drawings of event designs and setups to detail necessary resources and plans for the load-in and implementation of productions and specialevents.
• Valid driver's license and reliable transportation
• Experience in various production disciplines, including carpentry, rigging, sewing, lighting, sound, and projections desired.
• Self-motivated, honest, thoughtful, and composed.
• Ability to focus both on details and on large concepts and strategic issues.
• Ability to navigate through diverse and sometimes competing priorities.

Quintessence is committed to anti-racism and dismantling misogyny, bigotry, and white supremacy throughout our organization. We strongly encourage applicants from historically underrepresented populations to apply.

Quintessence Theatre Group is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, sexual orientation, gender identity, veteran status, height, weight, or marital status in employment of the provision of services or any other category protected by law.