Production Coordinator: Logistics & Schedule Lead

Pond Lehocky Giordano Inc.; Philadelphia (Philadelphia County); On-site; USD 50,000 - 65,000; Full time

Job summary

Pond Lehocky Giordano Inc. is seeking a Production Coordinator to oversee the logistical and administrative workflow for its internal creative team in Philadelphia, PA.

The role ensures projects stay on schedule, within budget, and fully resourced from pre-production through final delivery. The candidate will manage timelines, travel logistics, and production paperwork, while coordinating with vendors and freelancers.

Qualifications

• 2+ years of professional experience in video/audio/design production or project management.
• Familiarity with video production lifecycle and industry-standard equipment.

Responsibilities

• Developing and updating production timelines to meet milestones across pre-production, shooting, and post-production.
• Coordinate off-site needs, including travel and accommodations for cast and crew, permits, and catering.
• Manage production paperwork and track expenses, processing invoices to keep projects within scope.
• Source and manage relationships with outside vendors, freelancers, and equipment rental houses.
• Serve as the primary point of contact between internal/external stakeholders and the production crew to relay expectations and approvals.

Skills

Project Scheduling

Logistics & Travel

Budget & Administrative Tracking

Resource Management

Communication Hub

Soft Skills

Tools

StudioBinder

Asana

monday.com

Frame.io

Adobe Premiere Pro

Final Cut Pro

Job description

Pond Lehocky Giordano Inc. is seeking a Production Coordinator to oversee the logistical and administrative workflow for its internal creative team in Philadelphia, PA.

The role ensures projects stay on schedule, within budget, and fully resourced from pre-production through final delivery. The candidate will manage timelines, travel logistics, and production paperwork, while coordinating with vendors and freelancers.