Production Coordinator

Pond Lehocky Giordano Inc.; Philadelphia (Philadelphia County); On-site; USD 50,000 - 65,000; Full time

Job summary

Pond Lehocky Giordano Inc. is seeking a Production Coordinator to oversee the logistical and administrative workflow for its internal creative team in Philadelphia, PA.

The role ensures projects stay on schedule, within budget, and fully resourced from pre-production through final delivery. The candidate will manage timelines, travel logistics, and production paperwork, while coordinating with vendors and freelancers.

Qualifications

• 2+ years of professional experience in video/audio/design production or project management.
• Familiarity with video production lifecycle and industry-standard equipment.

Responsibilities

• Developing and updating production timelines to meet milestones across pre-production, shooting, and post-production.
• Coordinate off-site needs, including travel and accommodations for cast and crew, permits, and catering.
• Manage production paperwork and track expenses, processing invoices to keep projects within scope.
• Source and manage relationships with outside vendors, freelancers, and equipment rental houses.
• Serve as the primary point of contact between internal/external stakeholders and the production crew to relay expectations and approvals.

Skills

Project Scheduling

Logistics & Travel

Budget & Administrative Tracking

Resource Management

Communication Hub

Soft Skills

Tools

StudioBinder

Asana

monday.com

Frame.io

Adobe Premiere Pro

Final Cut Pro

Job description

Production Coordinator (Philadelphia, PA)

Manages the logistical and administrative engine of a company’s internal creative team, ensuring that projects remain on schedule, within budget, and fully resourced from pre-production through final delivery to the appropriate stakeholders.

Key Responsibilities

• Project Scheduling: Developing and updating production timelines, ensuring milestones are met across pre-production, shooting, and post-production.
• Logistics & Travel: Coordinating all off-site needs, including booking travel and accommodations for cast and crew, securing location permits, and arranging catering.
• Budget & Administrative Tracking: Managing production paperwork like call sheets, insurance forms, and talent releases. They also track expenses and process invoices to keep projects within scope.
• Resource Management: Sourcing and managing relationships with outside vendors, freelancers, and equipment rental houses.
• Communication Hub: Serving as the primary point of contact between internal and external stakeholders (like marketing or sales) and the production crew to relay expectations and gather approvals.

Required Skills and Qualifications

• Experience: Typically 2+ years of professional experience in video/audio/design production or project management.
• Technical Knowledge: A strong understanding of the video production lifecycle and familiarity with industry-standard equipment.
• Software Proficiency:
• Project Management: Experience with tools like StudioBinder for scheduling, Asana or monday.com for task tracking, and Frame.io for video review and approval.
• Post-Production: Basic knowledge of Adobe Premiere Pro or Final Cut Pro is often required to help manage assets.
• Soft Skills: High stress tolerance for fast-paced environments, meticulous attention to detail, and proactive problem-solving.