Production Coordinator

Saint Francis Hospital, Inc.; United States; On-site; USD 42,000 - 54,000; Full time

Job summary

Saint Francis Hospital, Inc. is seeking a Production Coordinator to manage scheduling of rooms, resources, and support for educational and meeting activities within SFHS programs. The role also handles supplies and inventory to support events and activities.

The ideal candidate has 1-2 years of related experience, strong PC skills, and proven communication abilities to coordinate with departments, staff and external partners while maintaining accurate reports and timely timelines.

Qualifications

• PC skills with demonstrated abilities for correspondence and data entry.
• Effective interpersonal, written and oral communication skills to work within a team and with the public.
• Ability to organize and prioritize work to ensure timely completion of projects.

Responsibilities

• Schedules and coordinates requests for meetings, classes, and events for Saint Francis Health System.
• Prepares and distributes reports related to scheduled activities.
• Follows up on special requests with department director.
• Provides receptionist duties and related communications.
• Assists employees, visitors, guests, and other customers.
• Answers phones and transmits messages promptly.
• Prepares correspondence, meeting minutes, reports, and spreadsheets.
• Maintains department contracts and related records.
• Performs timekeeping responsibilities.
• Maintains a clean and orderly environment with supplies and equipment.

Skills

MS Office proficiency

Data entry

Written and oral communication

Time management

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Current Saint Francis Employees

Full Time Days Work schedule: Monday-Friday. 8:00am-4:30pm. Start time can vary based on department needs. No weekends or holidays.

Job Summary

The production coordinator is responsible for scheduling rooms, resources, and support for SFHS educational and meeting activities to meet SFHS program needs. Also, maintains office supplies, equipment and material inventory to support educational activities.

Minimum Education

High School Diploma or GED.

Licensure, Registration and/or Certification

None.

Work Experience

1 - 2 years related experience.

Knowledge, Skills and Abilities

PC skills with demonstrated abilities for correspondence and data entry; including Microsoft Office applications Effective interpersonal, written and oral communication skills to effectively work within a team, meet the public, and express facts clearly and concisely Ability to organize and prioritize work to ensure the timely completion of assigned projects.

Essential Functions and Responsibilities

• Schedules and coordinates requests for meetings, classes, and events for Saint Francis Health System utilizing the event scheduling application.
• Prepares and distributes reports related to scheduled activities.
• Follows-up on special requests with department director.
• Provides receptionist and related duties utilizing effective and courteous communications.
• Provides assistance to employees, visitors, guests, and other internal/external customers.
• Answers phones and receives/transmits messages in a timely and accurate manner.
• Prepares correspondence, meeting minutes, reports, and spreadsheets.
• Maintains department contracts and related records.
• Performs timekeeping responsibilities.
• Maintains a clean and orderly environment; maintaining supplies, inventories, and ensuring office equipment is in working order within the office/department.
• Provides support for projects, i.e. preparing information for budgeting process and/or reports, event registration, and other activities as assigned.

Decision Making

Independent judgment in making minor decisions where alternatives are limited and standard policies/protocols have been established.

Working Relationships

Works directly with patients and/or customers. Works with internal customers via telephone or face to face interaction. Works with external customers via telephone or face to face interaction. Works with other healthcare professionals and staff.

Special Job Dimensions

None.

Supplemental Information

This document generally describes the essential functions of the job and the physical demands required to perform the job. This compilation of essential functions and physical demands is not all inclusive nor does it prohibit the assignment of additional duties.

Department of Education - Yale Campus Location

Tulsa, Oklahoma 74136

EOE Protected Veterans/Disability

Saint Francis is a Catholic, not-for-profit Health system based in Tulsa, Oklahoma. We are the largest private employer in Eastern Oklahoma with over 12,000 employees, including 1,000 physicians. The health system is anchored by the 1,112-bed Saint Francis Hospital, the largest hospital in Oklahoma and the 11th largest in the nation. Our system also includes hospitals in south Tulsa, Muskogee and Vinita, as well as 110 Warren Clinic locations from Monkey Island to McAlester, northeastern Oklahoma's only children's hospital, a level IV neonatal intensive care unit, a 168-bed heart hospital, and Tulsa's leading trauma and emergency center.