Production Coordinator

Elegant Floors; Shelburne (VT); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Health and dental insurance with 50% 0

Overtime opportunities

Job summary

Elegant Floors is seeking a Production Coordinator to manage scheduling and keep flooring installation projects running smoothly. You will coordinate installers and subcontractors, ensure materials are ready, and keep jobs on schedule.

This role requires strong organization and communication to handle day-to-day challenges across multiple projects. You will work with owners, installation crews, warehouse staff and office teams to ensure everyone has what they need.

Qualifications

• 2+ years in scheduling, dispatch, or production coordination in construction or trades.
• Experience coordinating crews or subcontractors preferred.
• Strong communication and organizational skills.
• Ability to manage multiple projects and adjust priorities.
• Comfortable making scheduling decisions and asking for help when needed.
• Valid driver’s license with clean driving record.
• Forklift certification or significant forklift experience.

Responsibilities

• Own and maintain the master job schedule across active and upcoming jobs.
• Maintain visibility into crew and subcontractor capacity 2-4 weeks out to prevent gaps or double-booking.
• Confirm incoming materials against each job’s material list; check for shortages or damage before scheduling.
• Stage project materials per job and coordinate installers/subcontractors based on availability.
• Coordinate with customers and general contractors to confirm job sites are ready.
• Keep RFMS updated and serve as the main day-to-day contact for crews/subcontractors.
• Occasionally deliver materials to job sites using a company van.
• Oversee warehouse space and inventory turnover.

Skills

Scheduling

Dispatch

Production coordination

Communication

Organizational skills

Multi-project management

Driving

Forklift certification

Tools

RFMS

Job description

Elegant Floors is looking for a Production Coordinator to manage scheduling and help keep our flooring installation projects running smoothly. This role is responsible for coordinating installers and subcontractors, making sure materials are ready, and keeping jobs on schedule. Plans can change quickly, so we're looking for someone who's organized, communicates well, and can handle the day-to-

day challenges that come with managing multiple projects.

The Production Coordinator will work closely with the owner, installation crews,

warehouse staff, and office team to make sure everyone has what they need to get the

job done.

We use RFMS for scheduling and job management. Experience with RFMS is a plus,

but we are happy to consider candidates who have worked with similar systems.

Responsibilities

• Own and maintain the master job schedule across all active and upcoming jobs.
• Maintain visibility into crew and subcontractor capacity 2-4 weeks out to prevent gaps or
• double-booking
• Confirm incoming materials against each job’s material list, check for shortages
• or damage before a job is scheduled. Mark jobs as ready to schedule once materials
• are confirmed complete or determine when a job can safely start with partial materials
• on hand
• Stage project materials per job before scheduling installations
• Coordinate installers and subcontractors based on availability, training, job size,
• and job requirements
• Communicate job details, schedules, and changes to crews, subcontractors, and
• clients/GCs as needed
• Prepare work orders and installation packets for installer and subcontractor
• crews
• Coordinate with customers and general contractors to confirm job sites are ready
• Help coordinate equipment, trucks, tools, and materials needed for jobs
• Oversee and manage warehouse space/utilization of primary and satellite
• warehouse spaces for the purpose of selling through stock inventory and tracking
• inventory turns
• Keep job information and schedules updated in RFMS
• Serve as a main point of contact for installers and subcontractors during day-to-
• day operations
• Help direct the warehouse associate's daily priorities
• Occasionally deliver materials to job sites using a company van

Qualifications

• At least 2 years of experience in scheduling, dispatch, production coordination, or
• a similar role, ideally in construction or trades
• Experience coordinating crews or subcontractors preferred
• Strong communication and organizational skills
• Ability to manage multiple projects and adjust priorities throughout the day
• Comfortable making scheduling decisions and knowing when to ask for help
• Valid driver's license and clean driving record
• Forklift certification and/or significant experience
• Comfortable working in a warehouse environment
• Ability to regularly lift up to 50 lbs and occasionally up to 75 lbs with assistance
• Monday–Friday in-office, 7:00 AM–3:30 PM
• $30-$35/hour, depending on experience
• Overtime opportunities, paid at 1.5x for hours over 40
• Health and dental insurance with 50% of premiums covered by the company