Production Coordinator

Russell Tobin; New York (NY); Hybrid; USD 25,000 - 32,000; Full time

Benefits offered by this job

Healthcare options

401(k) retirement savings

Life & Disability Insurance

Employee discounts

Job summary

Russell Tobin is seeking a Production Operations Coordinator in New York, NY (Hybrid) for a 4-month assignment. You will support day-to-day production operations: PO management, production tracking, logistics coordination, and cross-functional support to ensure timely delivery of merchandise.

The ideal candidate has 2–4 years of production operations experience, strong Excel skills (VLOOKUP/XLOOKUP, Pivot Tables), and familiarity with Navision/Microsoft Dynamics or similar ERP systems.

Qualifications

• 2–4 years of professional experience in production operations, apparel/fashion, merchandising, supply chain, logistics, procurement, or related field.
• A college degree is preferred but not required.

Responsibilities

• Manage purchase orders and production tracking throughout the product lifecycle.
• Maintain ERP records, production reports, and order information with high accuracy.
• Track goods on order, in production, and in transit to ensure timely delivery.
• Coordinate inbound and outbound shipments with vendors and 3PL partners.
• Verify packing lists, create shipment documentation, and send inbound shipment notifications.
• Process goods receipts in ERP systems and follow up with vendors and logistics partners.
• Maintain logs, dashboards, and reports tracking daily production and shipment activity.
• Coordinate billing and invoicing processes with Finance.
• Collaborate with Product Development, Logistics, Finance, and Brand Management teams.
• Monitor production timelines and identify delays or issues affecting delivery.
• Support process improvements and operational initiatives as needed.
• Provide general production and operations support across the team.

Skills

Microsoft Excel

Purchase orders

Production tracking

ERP systems (Navision/M Dynamics)

Logistics coordination

Vendor communication

Multitasking

Project management tools (Monday.com)

Office & Adobe

Education

College degree preferred

Tools

Navision/Microsoft Dynamics

Monday.com

Job description

Our client, a leading global entertainment company, is seeking a Production Coordinator.

Title: Production Operations Coordinator

Location: New York, NY (Hybrid)

Duration: 4 months (08/17/2026 - 12/18/2026)

Pay Range: $18-23/hr. on W2

Job Description:

• Support day-to-day production operations through purchase order management, production tracking, logistics coordination, reporting, and cross-functional support.
• Partner with internal teams, vendors, factories, and 3PL partners to manage purchase orders, coordinate shipments, maintain accurate production records, support invoicing processes, and ensure timely delivery of merchandise.
• This role supports a fast-paced production environment focused on product movement, order management, logistics, and operational coordination. The ideal candidate will be highly organized, detail-oriented, and comfortable managing multiple priorities across cross-functional teams.

Job Functions:

• Manage purchase orders and production tracking throughout the product lifecycle.
• Maintain ERP records, production reports, and order information with a high level of accuracy.
• Track goods on order, in production, and in transit to ensure timely delivery.
• Coordinate inbound and outbound shipments with vendors and 3PL partners.
• Verify packing lists, create shipment documentation, and send inbound shipment notifications.
• Process goods receipts in ERP systems and follow up with vendors and logistics partners.
• Maintain log sheets, dashboards, and reports tracking daily production and shipment activity.
• Coordinate billing and invoicing processes with Finance.
• Collaborate with Product Development, Logistics, Finance, and Brand Management teams.
• Monitor production timelines and identify potential delays or issues affecting delivery.
• Support process improvements and operational initiatives as needed.
• Provide general production and operations support across the team.

Skills/Abilities:

• Strong proficiency with Microsoft Excel, including VLOOKUPs/XLOOKUPs and Pivot Tables.
• Experience with purchase orders, production tracking, and order management.
• Experience with ERP systems; Navision/Microsoft Dynamics is preferred, with comparable ERP experience acceptable.
• Experience with logistics coordination, shipment tracking, and vendor communication.
• Excellent organizational, communication, and multitasking skills.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Strong attention to detail and problem-solving skills.
• Experience with Monday.com or similar project management tools is a plus.
• Proficiency with Microsoft Office and Adobe products.

Experience:

• 2-4 years of professional experience in production operations, apparel/fashion, merchandising, supply chain, logistics, procurement, or a related field.
• A college degree is preferred but not required.

Russell Tobin offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

We collect personal information from applicants during the recruiting, pre-offer, and offer process.

During the recruiting, pre-offer process and offer process, we may collect the following categories of personal information:

• Identifiers, such as name, address, and email address.
• Professional and Employment-Related Information, such as resume, work history, education, and qualifications.
• Information Voluntarily Provided by You in connection with the recruiting and pre-offer process.
• Sensitive Personal Information, where legally permitted and necessary, such as Social Security number and date of birth.

Personal information is collected and used for the following business purposes: evaluating qualifications and eligibility for employment; communication regarding the recruitment and application process; verifying eligibility for employment; and complying with applicable legal, regulatory, and contractual obligations.

Personal information is collected and used only as necessary, and we are committed to data minimization, privacy, and providing equal employment opportunities. We are an international organization, and personal information may be accessed or processed by authorized personnel or service providers located outside the United States, subject to appropriate safeguards. We restrict use and access to personal information to authorized personnel and service providers with confidentiality and data security obligations. We maintain administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, use, or disclosure.

For information about our privacy practices, please review our Privacy Policy at: https://prideglobal.com/privacy-policy

If you do not consent to the collection of such personal information, please advise us immediately in writing at [e-mail]

[Hiring Entity Name] is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

[Hiring Entity Name] is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates:

Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.