Production Coordinator

Amerex Group LLC; New York (NY); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Vision insurance

Job summary

Amerex Group LLC is seeking a Production Coordinator to manage the full production lifecycle—from development handoff to bulk production and delivery. You will track timelines, approvals, and ensure on-time delivery while meeting margin and customer requirements.

Key duties include coordinating with Design, Technical Design, Merchandising and Sales; maintaining WIP and QA logs; and updating systems and reports to flag delays and cost issues.

Qualifications

• 2–5 years of experience in apparel production or sourcing.
• Strong knowledge of garment construction, fabrics, trims, and production processes.
• Experience working with overseas vendors and factories.
• Familiarity with T&A calendars, WIP management, and production tracking tools.
• Proficiency in Excel, PLM, and/or SAP systems.
• Experience with TJX, Burlington, BJs and Costco is a plus.

Responsibilities

• Track and manage all production stages from pre-production through final delivery (WIP, in-transit, and completed orders).
• Maintain and update calendars to ensure adherence to key milestones.
• Monitor delivery schedules and identify risks to on-time shipment.
• Create and send order detail sheets to overseas offices with packing instructions.
• Review packaging guides and approve labels and carton markings for production.
• Manage sample stages and secure timely approvals for fabrics, trims, and lab dips.
• Coordinate handoff from development to production with cross-functional teams.
• Maintain Excel WIP reports and update production trackers with current status.
• Identify quality or technical issues and drive timely resolution.

Skills

Organizational skills

Time management

Communication

Cross-functional collaboration

Problem-solving

Tools

Excel

PLM

SAP

Job description

The Production Coordinator supports the end-to-end production process from development handoff through bulk production and delivery. This role is responsible for tracking production timelines, managing approvals, coordinating with cross-functional teams, and ensuring on-time delivery of quality goods in alignment with company margin and customer requirements.

Key Responsibilities

• Production & Timeline Management
• Track and manage all production stages from pre-production through final delivery (WIP, in-transit, and completed orders)
• Maintain and update T&A calendars to ensure adherence to key milestones
• Monitor delivery schedules and proactively identify risks to on-time shipment

Order Placement & Management

• Create & send out order detail sheets to Dhaka or Shanghai offices in Excel format containing order details (qty, size ratio/pre-pack, price), packing instructions and packaging requirements
• Review vendor guides from Retailers and keep all customer packaging guides up to date

Packaging & Ticketing

• Order price tickets from customer-nominated suppliers.
• Review and approve care label, hangtag layouts, and packaging such as carton markings, polybag stickers, etc for production.
• Work with design team & hangtag/label suppliers on setting up new hangtags/labels and update requirements of changes from licensors

Sample & Approval Coordination

• Manage and track all sample stages (proto, fit, PP, TOP, AD Samples)
• Ensure timely approvals for fabrics, trims, lab dips, strike-offs, and packaging
• Maintain accurate approval logs and reports for each style/program
• Communicate daily with overseas factories and vendors regarding production status
• Ensure factories have the most up-to-date tech packs and specifications
• Follow up on outstanding issues and drive timely resolution

Cross-Functional Collaboration

• Partner with Design, Technical Design, Merchandising, and Sales teams to ensure accurate execution of product
• Coordinate handoff from development to production and ensure alignment on product details
• Support accuracy of POs, size scales, labeling, and customer requirements

Data & Reporting

• Maintain Excel WIP reports, production trackers, and approval logs
• Update systems (Blue Cherry, Datametrics and Excel-based trackers) with current production status
• Analyze production data to flag delays, quality risks, or cost issues

Quality & Issue Resolution

• Identify and elevate quality or technical issues with factories and mills
• Assist in troubleshooting production challenges and implementing solutions
• Ensure compliance with company standards and customer requirements

Qualifications

• 2–5 years of experience in apparel production or sourcing
• Strong knowledge of garment construction, fabrics, trims, and production processes
• Experience working with overseas vendors and factories
• Familiarity with T&A calendars, WIP management, and production tracking tools
• Proficiency in Excel, PLM, and/or SAP systems
• Experience with accounts such as TJX, Burlington, BJs and Costco is a plus
• Core Competencies
• Strong organizational and time management skills
• Ability to manage multiple priorities in a fast-paced environment
• Detail-oriented with strong follow-up skills
• Effective communication and cross-functional collaboration
• Problem-solving mindset with a sense of urgency

Job Type: Full-time, In-Office, Mon-Fri, 9-5

• 401(k)
• Health insurance
• Paid time off
• Vision insurance

Amerex Group does not provide visa sponsorship for this role. Candidates must have current work authorization in the United States (e.g., U.S. citizen, permanent resident, or other work authorization that does not require sponsorship)