Assistant Production Coordinator

Amerex Group LLC; New York (NY); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Vision insurance

Job summary

Amerex Group LLC is seeking an Assistant Production Coordinator to support the production team from development handoff through final delivery. This entry-level role offers a foundation in apparel production, working with the Senior Production Manager to ensure on-time delivery of quality goods across product categories.

The role involves tracking production stages, updating calendars, coordinating with overseas factories, and maintaining tech packs and specifications.

Qualifications

• Bachelor’s degree preferred; related field a plus.
• 0–2 years of experience; internship in apparel production, sourcing, or merchandising preferred.
• Basic understanding of garment construction, fabrics, and apparel production processes a plus.
• PLM and ERP system experience a plus.

Responsibilities

• Track production stages from pre-production through final delivery (WIP, in-transit, and completed orders).
• Maintain and update calendars to support adherence to key milestones.
• Monitor delivery schedules and flag risks to on-time shipment.
• Prepare production status updates and WIP reports.
• Create and send order detail sheets to Dhaka and Shanghai offices in Excel format.

Skills

Organizational skills

Proactive

Detail-oriented

Effective communication

Team-oriented

Adaptable

Education

Bachelor’s degree preferred in Fashion Merchandising, Business, Supply Chain, or related field

Tools

Blue Cherry

Datametrics

Excel

PLM

ERP

Job description

The Assistant Production Coordinator supports the production team in tracking, coordinating, and executing key production activities from development handoff through final delivery. This entry-level role offers an excellent opportunity to build a foundation in apparel production, working closely with Production Coordinators and the Senior Production Manager to ensure on-time delivery of quality goods across the company’s product categories.

Key Responsibilities

Production & Timeline Support

• Assist in tracking all production stages from pre-production through final delivery (WIP, in-transit, and completed orders)
• Help maintain and update T&A calendars to support adherence to key milestones
• Support monitoring of delivery schedules and flag potential risks to on-time shipment
• Assist in preparing and distributing production status updates and WIP reports

Order Placement Assistance

• Assist in creating and sending order detail sheets to Dhaka and Shanghai offices in Excel format (quantity, size ratio/pre-pack, price, packing and packaging instructions)
• Help maintain vendor packaging guides from retailers, ensuring all documents are current
• Support the team in tracking open orders and following up on outstanding confirmations

Packaging & Ticketing Support

• Assist with ordering price tickets from customer-nominated suppliers
• Support review of care label, hangtag, carton marking, polybag sticker, and packaging layouts
• Help coordinate with design teams and hangtag/label suppliers on new setups and change requests from licensors

Sample & Approval Tracking

• Assist in tracking all sample stages (proto, fit, PP, TOP, Ad Samples) across assigned styles
• Help maintain approval logs and reports for fabrics, trims, lab dips, strike-offs, and packaging
• Follow up with vendors and factories to ensure sample submissions and approvals are on schedule
• Assist in daily communication with overseas factories and vendors regarding production status
• Help ensure factories have the most up-to-date tech packs and specifications
• Support follow-up on outstanding issues under the direction of the Production Coordinator or Senior Production Manager

Data Entry & Reporting

• Assist in maintaining Excel WIP reports, production trackers, and approval logs
• Update internal systems (Blue Cherry, Datametrics, Excel-based trackers) with current production data
• Prepare reports and summaries as directed by the production team
• Cross-Functional & Administrative Support
• Support coordination between Design, Technical Design, Merchandising, and Sales teams
• Assist with PO accuracy checks, size scales, labeling reviews, and customer requirement documentation
• Provide general administrative support to the production team as needed

Qualifications

Bachelor’s degree preferred; degree in Fashion Merchandising, Business, Supply Chain, or related field a plus

0–2 years of experience; internship experience in apparel production, sourcing, or merchandising strongly preferred

Basic understanding of garment construction, fabrics, and apparel production processes a plus

PLM and ERP system experience a plus

Ability to communicate clearly and professionally with both internal teams and external vendors

Highly organized, detail-oriented, and eager to learn in a fast-paced environment

Core Competencies

• Strong organizational skills and attention to detail
• Proactive, self-motivated, and eager to take on new responsibilities
• Ability to manage multiple tasks and priorities with strong follow-up skills
• Effective written and verbal communication
• Team-oriented with a collaborative and positive attitude
• Adaptable and comfortable working in a fast-paced, deadline-driven environment

$45,000-55,000 starting salary based on experience

Job Type: Full-time, In-Office, Mon-Fri, 9-5

• 401(k)
• Health insurance
• Paid time off
• Vision insurance

Amerex Group does not provide visa sponsorship for this role. Candidates must have current work authorization in the United States (e.g., U.S. citizen, permanent resident, or other work authorization that does not require sponsorship)