Production Assistant, Clubs

Relentless Beats; Phoenix (AZ); On-site; Part time

Job summary

A vibrant music events company in Phoenix is seeking a Production Assistant to support event planning and execution. The ideal candidate will have experience in live entertainment, excellent communication skills, and a passion for music. This part-time position requires working in a fast-paced environment, managing logistics, and coordinating with artists and vendors. Evening and weekend availability is essential for this dynamic role.

Qualifications

• At least 2 years of experience in live entertainment production.
• Ability to coordinate logistics and support event operations.
• Must be highly motivated and able to manage heavy workloads.

Responsibilities

• Assist with event planning and coordination.
• Complete administrative duties related to production.
• Support sound and lighting equipment management.

Skills

Strong time management and organizational skills

Excellent interpersonal, written, and verbal communication skills

Proficiency in Microsoft Office Suite

Understanding of DJ backline equipment

Education

High school diploma or equivalent

Associates or Bachelor’s degree

Tools

Project management software (e.g., Monday)

Job description

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About Relentless Beats

Born from the desire of founder Thomas Turner to bring underground music to Arizona, Relentless Beats has climbed the ranks to be recognized as one of the Southwest's most prolific independent promoters. From club shows to music festivals, Relentless Beats now produces over 400 events a year, featuring close to 500 unique artists in states that include Arizona, New Mexico, Hawaii, and Texas. Marquee events include Goldrush Music Festival, PHXLIGHTS, Body Language, DUSK, Decadence AZ, and several concert series featuring some of the globe's biggest acts.

About the Production Assistant Position

The Production Assistant will play a crucial role in supporting the Production Director in all aspects of event planning and execution. From coordinating logistics with vendors and artist teams to ensuring smooth operations on-site, the Production Assistant will contribute to the success of our events by participating in all aspects related to the production department’s operations including technical production, advancing, coordination, scheduling and artist relations. The ideal candidate will have a passion for music, excellent communication skills, and the ability to thrive in a fast-paced environment.

Part-time positions are available at this time!

Key Responsibilities in the Position Includes

• Assist the Production Manager in managing, advancing, executing, and overseeing all aspects of the Production department's responsibilities
• Complete various administrative duties including show advances, equipment procurement, maintaining event documentation, managing inventory, and preparing post-event reports
• Assist in advancing technical and hospitality needs of touring acts
• Assisting acts and their teams while on site
• Coordinate riders, shops, transports for acts
• Assist with stage management including management of sound and lighting crews
• Support and assist with the set up of DJ backline including CDJs and Mixers
• Coordinate and supervise staff for various events
• Responsible for safe and consistent operation of all equipment
• Creates load in, show, and load out schedules for the event
• Supervise all aspects of production from load-in to load out
• Maintain regular communications with team members and Directors
• Work closely with various departments, vendors, and partners to ensure all artists’ needs are met

You might be a great fit if you have the following knowledge, skills & abilities:

• Strong time management and organizational skills
• Excellent interpersonal, written, and verbal communication skills
• Proficiency in Microsoft Office Suite, Google Workspace and Slack
• Highly motivated to contribute to an atmosphere in which people work together with enthusiasm and efficacy to produce outstanding results
• Lead by example, effective in working with and through others
• Sound ethical judgment and critical thinking abilities
• Ability to meet deadlines and manage heavy workloads
• Strong advocate of rapid development, process improvement and organizational growth
• Proven ability to build and maintain relationships
• Ability to work well under pressure and handle multiple projects simultaneously
• Sharp listening skills and empathetic outlook
• Command a high attention to detail
• Understanding of DJ backline equipment

Education & Experience Requirements

• High school diploma or equivalent required
• Associates or Bachelor’s degree preferred
• Two plus years of work experience in live entertainment production or technical positions
• Experience with project management software, such as Monday

Work Location & Hours

The team members in this position are required to work at the Relentless Beats downtown Phoenix corporate office. In addition, regular travel to shows and events sites is required. Evening and weekend work is required. This position becomes eligible for remote work after the training period.

Physical Requirements

• May experience a wide range of temperature climates on job sites, including extreme outdoor heat and cool temperatures
• Ability to tolerate loud noise levels and busy environments.
• Ascending/descending stairs.
• Moving self in different positions to accomplish tasks in various environments.
• Remaining in a stationary position, often standing, or sitting for prolonged periods.
• Communicating with others to exchange information.
• Repeating motions that may include the wrists, hands, and/or fingers.
• Assessing the accuracy, neatness and thoroughness of the work assigned.
• Lifting objects up to 50lbs.