Production Assistant

The Walt Disney Company; San Francisco (CA); Hybrid; USD 47,000 - 62,000; Full time

Job summary

A leading entertainment company offers an entry-level Production Assistant role located in San Francisco. This position provides administrative support to the production team while allowing for valuable learning opportunities within a dynamic production environment. Candidates should have a preferred bachelor’s degree in film production and strong technical and communication skills.

Qualifications

• Preferred Bachelor's degree in film production.
• Minimum two years of related experience preferred, but not required.
• Computer literacy; word processing and spreadsheet experience helpful.

Responsibilities

• Support the Production team in day-to-day activities and assist in production errands.
• Accountable for overall show calendar and maintaining internal crew contact information.
• Handle ordering, delivery, and clean up of meals for the crew.

Skills

Technical Assistance

Communication Skills

Attention to Detail

Education

Bachelor’s degree in film production or equivalent

Tools

Microsoft Word

Microsoft Excel

Google Suite

Job description

Production Assistant

Apply Now Apply Later Job ID 10124821 Location San Francisco, California, United States Business Industrial Light & Magic Date posted6月. 18, 2025

Job Summary:

This entry level position provides administrative and backup support to the production team while providing an opportunity to learn about the production environment and process at ILM. They can be temporary positions but may evolve into longer term roles.

This role is considered Hybrid, which means the employee will work onsite in our San Francisco office and occasionally from home.

What You’ll Do

• Support the Production team in day to day activities, assist in production errands and tasks, and be the go-to for general needs to the entire crew

• Technical Assistance: Will need some technical ability and knowledge required to run Linux, Windows, and Mac-based programs for reviews with crew (dailies), clients, external vendors, and various meetings

• Conference room setup and troubleshooting, Viewstation setup and troubleshooting, basic technical troubleshooting (running generic scripts to resolve issues)

• Manage cc lists for reviews, shot notifications, tools updates, etc.

• Meeting Setup: PA will be tasked with notifying crew of all meeting/review times and locations (and making sure they attend), prepping the review playlists, and possibly taking notes; act as assistant to the Production Coordinators/Managers to help follow up on items after various meetings

• Internal Tracking Database: Will assist Production Coordinators in making sure internal tracking tools are up to date

• Schedule and Shot Tracking: Assist the Production Coordinators and Managers in making sure the physical schedule boards are up to date and all VFX elements are accounted for (matching the Internal Tracking Database)

• Show Schedule: Accountable for overall show calendar in keeping everyone on the same page of what’s happening on a daily basis (dailies, meetings, client reviews, etc)

• Contact Information: Maintain internal crew and client contact information, all internal email aliases for the show, and show webpage

• In charge of the ordering, delivery, and clean up of meals as needed (lunch, dinner, weekend), for a crew of 50-150; conceive, order, and set up of thematic crew parties, as needed

• Shipping and receiving (digital): Accountable for delivering and receiving all files sent between clients, external vendors, and internal crew at various locations; keep a meticulous account of all files transferred

• Shipping and receiving (practical): Prep, ship, receive, and keep a detailed account of all models, props, and media drives sent between various contacts

• Office maintenance: Organize the production office, order office supplies, keep the printer supplied with paper, etc.

• Organize and maintain the digital reference repository (digital artwork, movies, etc); also print physical copies of any reference when needed

• Required to book travel and accommodations for show leadership

• Tasked with handling all show expense reports

• Accountable for show petty cash, and accounting for spending

What We’re Looking For

• Bachelor’s degree in film production or equivalent preferred

• Minimum two years of related experience preferred, but not required

• Computer literacy; word processing and spreadsheet experience helpful

• Proficiency in Macs/PCs including Microsoft Word and Excel; familiarity with Google Suite

• This position is on a guaranteed 40 hour work week, with daily overtime and some Saturday work required

• Ability to work on a computer/keyboard for long periods of time

• Ability to work overtime on an ongoing basis

• Ability to travel as needed

• Must have the ability to juggle multiple projects, work with diverse personalities and work within strict deadlines

• Attention to detail, follow through and strong communication skills

The hiring range for this position in San Francisco, CA is $47,900 to $61,300 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

• Visit Our Latest News to Learn How Story Drives Everything We Do

• Discover How We Challenge the Impossible Every Day. Learn More About Our Projects

• Step Inside Our World of Stories to Learn More About Us at ILM

Founded in 1975 by George Lucas, ILM is the leading effects facility in the world, serving the motion picture, commercial production, and attraction industries. ILM has created visual effects for over 325 feature films and has played a key role in seven of the top 10 worldwide box-office hits of all time and has contributed to 25 of the top 50. ILM has set the standard for visual effects, creating some of the most stunning images in the history of film. At the forefront of the digital revolution, the company continues to break new ground in visual effects, VR, AR, and Immersive Cinema.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Lucasfilm Ent Co Ltd, LLC Payroll Svc , which is part of a business we call Industrial Light & Magic .

Lucasfilm Ent Co Ltd, LLC Payroll Svc is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

Disability Accommodation for Employment Applications

The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, visit the Disney candidate disability accommodations FAQs . We will only respond to those requests that are related to the accessibility of the online application system due to a disability.

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